Senior Project Assistant

at  OSCE

Background
This vacancy is for two positions within the following Rule of Law and Human Rights Component projects of the OSCE Support Programme for Ukraine: 1) “Supporting the Development of Effective Tools for the Prevention of Corruption and Enhancing Anti-Corruption Compliance in Ukraine”; 2) “Enhancing Co-ordinated and Analytical Approaches to Investigating Serious Crimes, Particularly Related to Missing Children”.
The OSCE Support Programme for Ukraine (SPU) has been established in order to continue supporting the Ukrainian Government’s reform efforts and mitigating the increased risks to civilians caused by the war against the country. The objective of the SPU - and therefore of all its projects - is to support Ukraine across all three OSCE dimensions on the government’s reform efforts and on the evolving risks to civilians caused by the war, thus ensuring that the OSCE’s work conducted over the past three decades and in the future, continues to impact positively the institutions and people of Ukraine and that Ukraine’s comprehensive security is enhanced in line with the OSCE commitments.
The incumbent works within one of the abovementioned extra-budgetary (ExB) SPU projects under the OSCE Conflict Prevention Centre (CPC) at the Secretariat (SEC), Rule of Law and Human Rights Component, and provides programmatic and administrative support in project’s implementation.
The SPU is planned to run until 31 July 2025. The post extension is subject to the availability of funds, as well as an extension of the project duration.
Please note that the post is located in Kyiv, Ukraine. Alternative working arrangements are provisionally in place.
Tasks and Responsibilities

The incumbent reports to the Senior Project Associate (G7) while the Associate Co-ordination Officer (P1) acts as the second-level supervisor. The incumbent is tasked with the following:

• Assisting in the timely accomplishment of project tasks by coordinating and supporting project activities. This includes assisting in the planning and follow-up with partners and stakeholders on administrative activities in accordance with the OSCE rules and established business processes.
• Supporting the mobilization and coordination of consultants, contractors, goods and services. This involves assisting in the administration and monitoring of Terms of References and specifications and following up on processes and work deliverables. Helping in managing expert and procurement contracts and contributing to the preparation, submission, revision, and monitoring of the project budget, as well as providing information on implementation.
• Assisting in the coordination of inter-agency meetings with national stakeholders within the project’s scope. Providing advice and recommendations on required inputs from national partners to support project activities. Representing the OSCE at local, national, and regional conferences and events, including speaking engagements with NGOs, international, or bilateral agencies, as directed by supervisors.
• Assembling and synthesizing data to facilitate the analysis of project activities, supporting the drafting of periodic or ad hoc management reports. Maintaining and retrieving reference material, documentation, data, and information. Assisting in the administration and organization of project events, meetings, workshops, and other activities.
• Assisting in consolidation and monitoring various reports related to project human resources planning and expenditures. This includes tracking the use of non-staff resources, communication and publishing plans, IT plans, and travel schedules.
• Raising Procurement Requests in IRMA, monitoring the project’s implementation rates and spending patterns, and providing recommendations to improve financial planning and monitoring.
• Conducting research and needs assessments to support knowledge building and knowledge sharing across the programme. Assisting in training staff and briefing budget holders on administrative, budgetary, planning, programming, and financial procedures and processes.
• Reviewing current processes and providing recommendations to improve programme/project administration procedures and performing other assigned duties.

Necessary Qualifications

• Completed secondary education, supplemented by specialized training or formal studies in the field relevant for the project (rule of law, human rights, democratization, anti-corruption or other related field).
• A minimum of six years of relevant working experience in the field of rule of law, human rights, democratization, anti-corruption or other related field.
• Experience in project planning, implementation and reporting.
• Knowledge of the latest political and social developments as well as priority issues on the reform agenda in the area of rule of law in Ukraine.
• Excellent written and spoken communication skills in English and Ukrainian languages.
• Ability to conduct research and collect information from a variety of sources.
• Digital literacy and proficient use of Microsoft Office (Outlook, Word, Excel, and PowerPoint), internet.
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
• Ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package
Monthly remuneration, subject to social security deductions, is USD 1,954 as per the relevant OSCE salary scale; the salary payment is effected in EUR. Social benefits will include participation in Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee’s salary to this pension-style fund while the employee contributes 7.5%. Appointments are normally made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States
The OSCE is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model,
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

• Issued by: OSCE Secretariat
• Requisition ID: OSC000379
• Contract Type: Local Contracted
• Grade: G6
• Job Level: General Services
• Job Type: Contracted
• Number of posts: 2
• Location: OSCE
• Issue Date: Sep 11, 2024
• Closing Date: Oct 2, 2024
• Employee Status: Fixed Term
• Schedule: Full-time
• Education Level: High School Diploma / (GED)
• Job Field: Project Management
• Target Start Date: As soon as possible

Please refer the Job description for details