Senior Project Manager - Enterprise Project Management Office

at  Centre for Addiction and Mental Health

Job Description
The CAMH Enterprise Project Management Office (EPMO) is currently seeking a Senior Project Manager for a full-time contract position. The Senior Project Manager will report directly to the EPMO Senior Portfolio Manager or Director and to project sponsors for project deliverables.
The Senior Project Manager will be responsible for a number of projects beginning with the CAMH-Oxford Collaborative for Suicide Prevention (Hope App) and the RoadSafetyBC Responsible Driver Program (RDP).

KEY ACCOUNTABILITIES

• Strategic project, annual, and/or operational planning;
• Hands on leadership and execution across: initiation, planning, execution, monitoring and close of all of project related activities;
• Managing stakeholders to ensure that there is agreement to scope, approach, deliverables, timelines, and budget to achieve overall success of the project;
• Utilizing the CAMH project management methodology to drive project standards, identify risks and issues, document and approve change requests, and execute activities that achieve the agreed upon project deliverables;
• Providing leadership to and facilitate meaningful engagement of all stakeholders, including early identification and management of conflicting priorities;
• Building effective and collaborative relationships with various project stakeholders within and external to CAMH;
• Resource management for assigned project management resources;
• Developing tendering documents, requests for proposals and contracts.
• Budget development and tracking for project and operational work.

Job Requirements

• Master’s Degree preferred (ideally in a discipline relevant field e.g. digital health, health informatics, health administration, etc.) or equivalent work experience
• Minimum 5-8 years demonstrated progressive and relevant experience in project management and/or hospital administration with increasing complexity and scope
• PMP certified is an asset
• Experience working in a healthcare environment is an asset
• Knowledge of the mental health and addictions sector is an asset
• Experience successfully managing healthcare projects in a clinical setting is an asset
• Experience successfully managing software implementations is required
• Experience with product development for a web-based application is a strong asset
• Familiarity and understanding of the software development lifecycle is an asset.
• Knowledge and experience with change management are required
• Experience working with diverse clients and stakeholders is required
• Experience building and maintaining stakeholder relationships with government, hospitals, community and system partners, and the ability to understand and solve problems at a systems-level utilizing a collaborative approach with partners to seek solutions required
• Experience working with academics and researchers is an asset
• Strong organization and planning skills are required
• Demonstrated experience in developing solutions to highly diverse challenges that highlights strong analytical, organizational, conceptual and decision-making skills is required
• A demonstrated ability to adapt and manage changing priorities is required
• Excellent interpersonal skills are required
• Strong leadership skills and experience working with direct reports, indirect reports and executives are required
• Proven skills in judgment, tact and diplomacy as well as strategic and critical thinking are required
• Demonstrated flexibility and ability to adapt and manage changing priorities is required
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint is required
• Excellent verbal and written communication skills in English is required
• Procurement experience is an asset
• Vendor and contract management experience is an asset
• Business development and/or strategic planning experience is an asset
• Candidate will need to be flexible for scheduling and hours will need to be adjusted as per project schedule and deliverables

SENIOR PROJECT MANAGER ROLE

For both projects, and future projects, the incumbent will be responsible for hands-on leadership as well as execution of work in order to achieve goals and objectives relating to the assigned project(s). This may involve direct and/or indirect supervision of staff delivering on project tasks (task assignment, coaching, mentoring, performance management) and budget management to ensure projects are within scope, on budget and on schedule.
The Senior Project Manager will be responsible for working with multiple clinical, administrative, and executive stakeholders both internal and external to CAMH. The Senior Project Manager will develop work plans, accountabilities, timelines, requirements, communication plans, change management plans, training plans, etc. for the assigned project(s) with key stakeholders and ensure these deliverables are developed and executed in a manner which supports agreed upon timelines and objectives. The Senior Project Manager will be responsible for monitoring and reporting on all aspects of the project(s) in accordance with EPMO processes. This position may also include project administrative tasks.
The Senior Project Manager will support a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements.

PRIMARY DUTIES AND RESPONSIBILITIES:

NOTE: The Senior Project Manager will be the key point person for the project and be responsible for hands on development of project deliverables.

• Working closely with the leadership team to develop the project approach/strategy and plans;
• Identifying project objectives, milestones, and deliverables and working with the relevant project teams to successfully achieve them;
• Establishing priorities, coordinating and supporting project teams members in their roles;
• Identifying risks and mitigation strategies;
• Identifying project issues and working with the team to resolve the issues;
• Project reporting both internally and to external project funders;
• Facilitating inter-professional working group sessions and/or steering committees;
• Reviewing processes to ensure that internal controls are appropriate;
• Developing and delivering project presentations for various stakeholders both internal and external, including executive audiences;
• Conducting benefits realization/evaluation activities;
• Synthesizing literature and writing reports including business cases and briefing notes;
• Developing and implementing the communication plan with input from key stakeholders;
• Co-ordination and collaboration with other CAMH project teams as necessary;
• Directly and/or indirectly supervising project team members;
• As a senior leader in the organization providing coaching and mentoring and performance feedback as necessary to project team members and others as identified;
• Managing project and operational budgets.

Job Requirements

• Master’s Degree preferred (ideally in a discipline relevant field e.g. digital health, health informatics, health administration, etc.) or equivalent work experience
• Minimum 5-8 years demonstrated progressive and relevant experience in project management and/or hospital administration with increasing complexity and scope
• PMP certified is an asset
• Experience working in a healthcare environment is an asset
• Knowledge of the mental health and addictions sector is an asset
• Experience successfully managing healthcare projects in a clinical setting is an asset
• Experience successfully managing software implementations is required
• Experience with product development for a web-based application is a strong asset
• Familiarity and understanding of the software development lifecycle is an asset.
• Knowledge and experience with change management are required
• Experience working with diverse clients and stakeholders is required
• Experience building and maintaining stakeholder relationships with government, hospitals, community and system partners, and the ability to understand and solve problems at a systems-level utilizing a collaborative approach with partners to seek solutions required
• Experience working with academics and researchers is an asset
• Strong organization and planning skills are required
• Demonstrated experience in developing solutions to highly diverse challenges that highlights strong analytical, organizational, conceptual and decision-making skills is required
• A demonstrated ability to adapt and manage changing priorities is required
• Excellent interpersonal skills are required
• Strong leadership skills and experience working with direct reports, indirect reports and executives are required
• Proven skills in judgment, tact and diplomacy as well as strategic and critical thinking are required
• Demonstrated flexibility and ability to adapt and manage changing priorities is required
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint is required
• Excellent verbal and written communication skills in English is required
• Procurement experience is an asset
• Vendor and contract management experience is an asset
• Business development and/or strategic planning experience is an asset
• Candidate will need to be flexible for scheduling and hours will need to be adjusted as per project schedule and deliverables.