Senior Project Officer (Procurement)

at  Department of Education

ABOUT THE DEPARTMENT

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

The key accountabilities for the Project Officer (Major Projects) are to:

• provide administrative and project coordination support to a larger team of project managers and/or project officers across all aspects of project execution, ensuring expectations and communications are clear, unambiguos and are understood and agreed between all stakeholders.
• support project officers and managers in ensuring the works program is administered, key program or contractual milestones are achieved and that delivery, performance and financial targets are met.
• collaborate with internal and external stakeholders on a range of matters including the planning, design, legal and communications aspects related to a project site.
• collect and maintain effective and meaningful data and information for the preparation of reports and memoranda and updating the corresponding organisational IT systems
• update project files, databases and project management systems to ensure the data and information collated is relevant and readily available throughout the development of a project and until its completion
• assist with the coordination and preparation of meeting and on-site inspection agendas, minutes. Ensure its timely distribution to all involved stakeholders, following-up on identified action items and issues.
• liaise with DE/VSBA’s internal teams as well as other governmental (state, federal or local) agencies. Develop effective working relationships to identify and manage risks and assist to resolve issues that may impact project delivery. This is likely to include management of sensitive negotiations with stakeholders with competing priorities.
• provide clear and timely advice and reports on project planning, delivery, benefits and outcomes for a range of stakeholders, including Ministers, the Secretary, senior officers and project teams.
• identify, coordinate and produce reports and written communication that support effective decision-making by VSBA Executive, the Department and Government.
• analyse data to articulate trends, provide rationale for variances and develop recommendations for insights to be embedded from analysis to drive action
• work collaboratively across the VSBA and broader Department to manage information and processes across the portfolio, acting as a key point of contact for multiple teams and stakeholders
• contribute to continuous improvements for delivery through automation and process improvemen

The Project Officer role in the Major Projects Branches assists in the delivery and administration of education infrastructure capital works projects.

The key accountabilities for the Project Officer (Major Projects) are to:

• provide administrative and project coordination support to a larger team of project managers and/or project officers across all aspects of project execution, ensuring expectations and communications are clear, unambiguos and are understood and agreed between all stakeholders.
• support project officers and managers in ensuring the works program is administered, key program or contractual milestones are achieved and that delivery, performance and financial targets are met.
• collaborate with internal and external stakeholders on a range of matters including the planning, design, legal and communications aspects related to a project site.
• collect and maintain effective and meaningful data and information for the preparation of reports and memoranda and updating the corresponding organisational IT systems
• update project files, databases and project management systems to ensure the data and information collated is relevant and readily available throughout the development of a project and until its completion
• assist with the coordination and preparation of meeting and on-site inspection agendas, minutes. Ensure its timely distribution to all involved stakeholders, following-up on identified action items and issues.
• liaise with DE/VSBA’s internal teams as well as other governmental (state, federal or local) agencies. Develop effective working relationships to identify and manage risks and assist to resolve issues that may impact project delivery. This is likely to include management of sensitive negotiations with stakeholders with competing priorities.
• provide clear and timely advice and reports on project planning, delivery, benefits and outcomes for a range of stakeholders, including Ministers, the Secretary, senior officers and project teams.
• identify, coordinate and produce reports and written communication that support effective decision-making by VSBA Executive, the Department and Government.
• analyse data to articulate trends, provide rationale for variances and develop recommendations for insights to be embedded from analysis to drive action
• work collaboratively across the VSBA and broader Department to manage information and processes across the portfolio, acting as a key point of contact for multiple teams and stakeholders
• contribute to continuous improvements for delivery through automation and process improvement

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.