Senior Shipping Coordinator

at  Phillips Auctioneers LLC

PRIMARY FUNCTION

This position is responsible for supporting internal sales departments and Phillips’ clients with the administration and client service activities relating to the safe and secure transportation of artworks worldwide. Based in London, this role supports our UK, US and Asia sales in the movement of pre-sale fulfilment. Phillips values a workforce with a wide variety of experiences, backgrounds and skills, so we encourage you to apply even if you do not meet all of the qualifications.

PROFESSIONAL SKILLS AND EXPERIENCE

• Minimum 3 years’ experience dealing with international art logistics and shipping (required)
• Complete working knowledge of and minimum 3 years’ experience with import and export procedures including Temporary Admission and Customs Warehousing (required)
• Experience in a client facing role (required)
• Excellent written and verbal communication skills (required)
• Interest and working knowledge of Modern and Contemporary Art, (preferred)
• Experience with MS Office Suite and Outlook, (required)

EDUCATION AND TRAINING

• Bachelor’s Degree or equivalent work experience preferred

• Prepare shipping estimates for all pre-sale property destined for London, Paris, New York and Hong Kong in a timely manner
• Prepare pre and post-sale shipping estimates for private sales transactions
• Manage and oversee global touring exhibitions (TravEx) projects
• Process import clearance instructions for all inbound property to the UK
• Proactive communication and inbox management to maintain internal services level and support specialist departments
• Process and advise on all export license applications and other legal documentation necessary for global transport from the EU
• Manage and coordinate large consolidated consignments for both air and ocean transfers
• Act as the key liaison for multiple internal sales departments and inbound deadlines at any one time
• Be proactive in assisting or troubleshooting any shipping matter for specialist departments and the shipping team
• Vendor management: ensure all third-party shippers follow Phillips’ standards
• Complete other ad-hoc duties as requested by the Head of Shipping, Europe