Senior Teaching and Learning Administrator - Internal UCL Candidates Only

at  University College London

ABOUT US

The Department of Medical Physics and Biomedical Engineering is one of the largest Medical Physics and Biomedical Engineering departments in the UK. The Department is proud to host internationally-leading research groups covering a broad range of activities and spread over several sites. Our staff and students have a diverse range of interests and expertise, covering many areas of physics, engineering, medicine, physiology, computer science, and mathematics. Our focus is on excellent academic research in identifying new technologies and methods for diagnosis, treatment and management of diseases using medical imaging, physiological monitoring, and the development of implanted devices. We also offer a range of undergraduate and postgraduate degrees.

ABOUT YOU

The successful candidate will possess strong organisational and administrative skills, including proficiency in IT systems such as Word, Excel, and Outlook. Excellent verbal and written communication abilities are essential, along with the capability to prioritise tasks and work under pressure while maintaining attention to detail. Experience in a busy office environment, preferably within higher/further education or a teaching and learning context, is crucial. The ideal candidate will demonstrate a commitment to providing high-quality service, the ability to work independently and as part of a team, and a proactive approach to problem-solving. Additionally, flexibility in working hours, including weekend availability during peak periods, is required. Knowledge of relevant data protection requirements and familiarity with university-specific systems such as PORTICO, CMIS and Register UCL will be advantageous.
Your application should include a CV and a Cover Letter: In the Cover Letter please evidence how you meet the essential and desirable criteria in the Person Specification part of the Job Description. Please upload this in the cover letter attachment section of the application form. By including a Cover Letter, you can leave blank the ‘Why you have applied for this role’ field in the online application form, which is limited in the number of characters it will allow.)

WHAT WE OFFER

As well as the exciting opportunities this role presents, we also offer great benefits some of which are listed below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
Interview Date(s) are scheduled for: the week of the 17th February, 2025. These will be in-person and due to diary alignment, we will not be able to accommodate requests for change of interview time/date.
A job description and person specification can be accessed at the bottom of this page. If you have any queries about the role, please contact j.vallerine@ucl.ac.uk If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact at Medphys.hr@ucl.ac.uk
The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.

ABOUT THE ROLE

The Department of Medical Physics and Biomedical Engineering seeks an ambitious administrative manager from within UCL for the role of Senior Teaching and Learning Administrator on a permanent basis. The role will oversee all teaching and learning administration. The role holder will specialise in administering taught courses/programmes, both undergraduate and postgraduate, ensuring effective procedures are documented and adopted for dealing with all aspects including enquiries, applications, marketing, exams and progression. The role will manage a team of Teaching and Learning Administrators and will lead in achieving a high quality standard of service to current and prospective students relating to the designated programmes and beyond. To succeed, the postholder must be a good manager of people, efficient, organised and take great care in attention to detail.
This is an Internal recruitment advert, available to eligible UCL workers only.
This role is eligible for hybrid working with a minimum of 40% on site.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

As well as the exciting opportunities this role presents, we also offer great benefits some of which are listed below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insuranc