SERVICE AREA BUYER

at  City of Toronto

Job ID: 50327
Job Category: Finance, Accounting & Purchasing
Division & Section: Public Health, Operation and Business Services
Work Location: 277 Victoria Street
Job Type & Duration: Full-time, Permanent Vacancy
Hourly Rate: $39.14 - $42.88
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 24-Sep-2024 to 08-Oct-2024

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• A certification from a recognized purchasing program or the approved equivalent combination of experience and/or education
• Extensive experience/high level of proficiency with Microsoft Office Suite products including Excel as well as SAP
• Considerable purchasing, contract management and financial analysis experience to facilitate the purchasing functions required for this position.
• Considerable experience working with policies and procedures relative to Purchasing, Contract Administration, Contract Management Office, Accounts Payable and Accruals including RFRs, LVQs, RFPs, RFIs and DPOs.

Reporting to the Supervisor, Financial Services, the Departmental Buyer purchases materials, services and equipment for Toronto Public Health (TPH), with Information Technology (IT) related items the first priority of the position, in a timely manner in accordance with purchasing by-laws, policies, and procedures.

• Prepares and edits purchase requisitions.
• Prepares product specifications descriptions/scope of work.
• Issues competitive tenders, quotations and proposals within service area approved limits and develops specifications for same.
• Confers with suppliers regarding delivery, quality, etc., to ensure that service area and specification requirements are met.
• Operates the City’s automated purchasing system to process purchasing requirements (e.g. service area purchase orders and purchase requisitions) and to update and retrieve purchasing information.
• Operates the service area’s purchasing system in MS Access for the processing of quotation requests and proposal calls and to track the status of requests to purchase.
• Assists service area clients in developing their purchasing budget and annual purchasing plans.
• Participates in the supplier evaluation/performance process and conducts follow up.
• Represents the Service Area and provides advice, training and a coordination role to divisions and clients regarding purchasing and materials management matters, including any automated systems, purchasing procedures, etc.
• Investigates complaints and resolves disputes between suppliers and customers. Provides support to staff within the section as necessary and as directed.
• Prepares summaries of quotations, tenders, proposals and arrange for samples and testing of products.
• Participates on committees related to Service Area purchasing. Interviews sales representatives and visits supplier locations, warehouses.
• Prepares service area purchase orders and related documentation from quotations,
• Prepares correspondence and administrative reports using word processing and spreadsheet software