Service Discipline Clerk

at  Ministry of Defence

JOB SUMMARY

The SD CS role contributes significantly to the processing and management of all Administrative and Disciplinary casework for circa 2000 personnel parented by RAF Coningsby and provides extensive continuity for the Flt as service personnel turn over. The SD CS role is responsible for ensuring the progression of all basic administration functions carried out by the Flt and owning a proportion of the caseload. The SD CS role is responsible for coordinating ID cards, Rail Cards, MOD Medals AHR, FHTB and secondary employment applications along with DBS and SAR applications, ensuring they are processed expeditiously as possible to reduce the delay to service personnel on unit.
This position is advertised at 37 hours per week.

JOB DESCRIPTION

Provide assistance and support to OC Service Discipline (SD) and SNCO SD for tri service discipline related matters including disciplinary cases, administrative cases, service complaints, civilian court appearances and Court Martials, maintaining JPA discipline records for RAF Coningsby.
Process disciplinary paperwork as required including Summary Hearing Pack-ups.
Process and coordinate relevant administrative action for tri-service fitness test failures, assisting the gym with exit date and location from JPA and updating the fitness registers accordingly.
Process discipline checks as and when requested for Service personnel.
Process applications for part-time employment, send out approval letters and update the register.
Process Disclosure and Barring Services (DBS) checks, verify personnel, deal with any DBS enquiries, maintain JPA records with Certificate information, update the register for signature on a monthly basis.
Process LS&GC Medal applications for contentious cases, split service and personnel leaving the Service. Process any other medals applications that require manual application. Maintain JPA records accordingly.
IM POC for SD Section, ensuring the section complies with the IM Policy.
Control the SD registry file administration for all files held within the section iaw JSP441/831. Maintain the monthly destruction checks for closed files.
Provide cover for SNCO SD.
Manage the disciplinary email multi user as required, actioning promotion offers, medal queries and miscellaneous queries.

BEHAVIOURS

We’ll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Administration / Corporate Support