Service Support Officer

at  Cera Care

Role: Service Support Officer
Location: Trafford Branch (M23 9HZ)
Contract Type: Full Time, Permanent
Salary: £22,395
Reports to: Registered Manager

PURPOSE OF ROLE

Manage electronic call monitoring and related compliance, supervision, investigations and continuous improvement with staff ensuring a safe service to the highest level of quality is provided.

RESPONSIBILITIES

• Manage visit punctuality and durations in line with contractual and designated care package obligations.
• Respond to alerts on the system related to non-adherence with scheduled visit start / finish times or planned visit duration.
• Reconcile visit information daily in line with contractual / regulatory requirements
• Investigate visit attendance and duration issues, escalating top offending carers and poor behaviour root causes to the Care Coordinator.
• Triage all inbound alerts, complaints and questions across Cera branch systems, email, phone and walk-ins.
• Review incoming alerts and queries, resolve where possible or escalate to other team members based on company standard operating procedures.
• Ensure carer payroll queries and alerts are reconciled daily.
• Carry out initial investigations relating to the quality and safety of the service where appropriate and use findings to suggest improvements.
• Support Care Quality Lead in logging of incident information in company’s internal systems (Jarvis).
• Ensure branch and carer staff operate in accordance to company’s standard operating procedures and regulatory requirements.
• Create and lead on improvement plans to ensure high compliance and a culture of learning and improvement is in place.
• Signpost carer and branch staff to standard operating procedures, policies and best practices.
• Work alongside the Registered Manager to achieve outstanding quality ratings during internal and external quality reviews.
• Assist with accurate data capture and branch reporting.
• Maintain full and accurate records and reporting systems in accordance with legal requirements to ensure the effective running of branch.
• Support Registered Manager with daily, weekly and monthly reporting requirements as required
  This job description is not intended to provide an exhaustive list of all the associated duties of the role of Service Support Officer and is intended to provide an overview of the role. We have developed an extensive RASCI - Responsibilities, Accountabilities, Support, Consulted and Informed which gives a lot more detail on the specifics of what you can expect and this will be shared with you by the Registered Manager. Your role is critical to the success of the overall performance of the branch.