Shipping Clerk

at  Natara Global

JOB DESCRIPTION

Natara is a global manufacturing business with two sites in the UK and we are now looking for an experienced Shipping Clerk to join the team to ensure that the Shipping Documentation is satisfactorily prepared to ensure on time delivery of product to our global and intercompany customers; in line with statutory and regulatory requirements relating to the carriage of Dangerous/Hazardous Goods.

QUALIFICATIONS AND REQUIREMENTS

• Experience of working within Shipping/Logistics/Export in an administrative capacity
• Knowledge and understanding of the regulatory requirements relating to the carriage of Dangerous Goods & Hazardous Materials
• Understanding of the documentation requirements on an international level.
• Evidence of strong communication skills, including report writing
• Evidence of effective time management with regards to personal workload
• Evidence of ability to work in partnership with key personnel

• Completion of all necessary documentation to enable the transportation of Aroma Chemicals by Air and Sea freight to worldwide destinations and Road transportation to European Customers.
• Understanding Incoterms and produce documentation in accordance of the terms and conditions of the customer orders, to include any requirements for Customs clearance procedures in the different countries.
• To be aware of the requirements and conditions concerning the transportation of Hazardous material Dangerous Goods Classes, UN numbers and Packing groups to comply with IATA, ADR, and IMDG regulations.
• To complete Dangerous Goods Notes for the transportation of goods by the different modes of transport to destinations worldwide using the Computerised Shipping system.
• Contact Freight Forwarders for freight bookings and collection arrangements for the despatch of goods by Air, Road and Sea.
• Liaise with the Packing/Despatch Department to provide them with the necessary paperwork and information required for the collection of goods from our site.
• Work closely with the Customer Service Team to arrange shipment of customers’ orders promptly and in accordance to their requirements; make them aware of any issues or problems which could affect the shipment so that our customers and Sales Managers are kept informed.
• Advise Flight details or vessel information and scan a set of completed documentation to the Customer Service Administrator so that the documents can be forwarded to our customer with relevant shipping information.
• Forward a complete set of shipping documentation to the customer or to their nominated bank by Courier Service; to facilitate Customs Clearance or payment purposes.
• To use courier websites (i.e. DHL/FedEx) to process information to produce Airwaybills and associate documents for the despatch packages containing small orders, Product Samples or Documents to UK or Worldwide destinations.
• To advise freight costs and provide quotations to Customer Services for shipment of goods by all modes of Transport Worldwide.
• Complete a shipment file showing the information of the shipment and enter the details of consignments on the shipping log; enter collection dates and the transportation costs on to the shipping log.
• File the signed collection notes and certificates of shipment to the relevant shipping files.
• Provide effective cover to co-workers who are on holiday or on sickness leave