Site Administration Assistant

at  Framatome

BU DESCRIPTION

Installed Base BU is in charge for Framatome’s nuclear engineering and services for operating nuclear plants, for new build projects and for installations in decommissioning phase.
The Installed base BU has more than 60 years of international experience in all types of technologies on more than 380 reactors worldwide.
With 4,600 employees in 15 countries, the Installed Base BU has a strong identity and its vision is to: “Deliver innovative products and services by putting our high-level skills to work to guarantee throughout the world a safe and competitive, low carbon source of energy.”

JOB DESCRIPTION

Key Responsibilities

Daily Administration - Perform routine administrative tasks to support the smooth running of the site.

• Assist Site Managers with various admin tasks on a daily basis.
• Support the project management team to optimise their activities.
• Visitor Management - book visitors to the site and ensure proper documentation is in place.
• Meet and greet visitors at reception, providing a professional and friendly first impression.
• Escort visitors around the site as required. Meeting Coordination:
• Plan and organise meetings, including booking rooms and ordering catering when necessary.
• Stationery and Supplies: Maintain and manage stationery stocks, placing orders as needed.
• Travel Arrangements - Arrange business travel for the management team, including tickets, hotels, taxis, and visas.
• Event Coordination - Coordinate with Framatome, clients, and contractors to organise on-site events, meetings, and training sessions.
• Financial Administration - Assist with budgeting, expense tracking, and financial reporting as required.
• Process invoices, purchase orders, and expense claims in accordance with company procedures.
• Onboarding/vetting - Liaising with new companies / starters regarding the on-boarding process.
• Liaising with Framatome France to induct and support new French workers through the vetting process.
• Data entry from the latest BPSS into the HPC WIMS database to process the vetting process.
• Ensuring staff are vetted, inducted and competent ready for their works start date to prevent delays to program.

MINIMUM LEVEL OF EDUCATION REQUIRED

Others

MINIMUM LEVEL OF EXPERIENCE REQUIRED

Early career

• Assist Site Managers with various admin tasks on a daily basis.
• Support the project management team to optimise their activities.
• Visitor Management - book visitors to the site and ensure proper documentation is in place.
• Meet and greet visitors at reception, providing a professional and friendly first impression.
• Escort visitors around the site as required. Meeting Coordination:
• Plan and organise meetings, including booking rooms and ordering catering when necessary.
• Stationery and Supplies: Maintain and manage stationery stocks, placing orders as needed.
• Travel Arrangements - Arrange business travel for the management team, including tickets, hotels, taxis, and visas.
• Event Coordination - Coordinate with Framatome, clients, and contractors to organise on-site events, meetings, and training sessions.
• Financial Administration - Assist with budgeting, expense tracking, and financial reporting as required.
• Process invoices, purchase orders, and expense claims in accordance with company procedures.
• Onboarding/vetting - Liaising with new companies / starters regarding the on-boarding process.
• Liaising with Framatome France to induct and support new French workers through the vetting process.
• Data entry from the latest BPSS into the HPC WIMS database to process the vetting process.
• Ensuring staff are vetted, inducted and competent ready for their works start date to prevent delays to program