Site Administrator

at  Clark Builders

At Clark Builders, we build Exceptional Experiences! Our remarkable team, made up of individuals with unique talents and perspectives, work together each and every day to deliver exceptional, successful projects and experiences for our clients across Western and Northern Canada through innovation and inspiration.
The Site Administrator has primary accountability for maintaining and administering construction contracts and associated obligations, inclusive of procurement assurance while maintaining collaborative relationships with project operations staff. The individual will also be responsible for promotion of the HSE training programs and standards, coordinating the delivery of classroom and online learning activities, and supporting other HSE-related and project site deliverables.
This opportunity will be a 1-year contract.

Duties & Responsibilities:

• Compliance with internal controls, policies, and procedures, establish a consistent approach and full adoption of all operations policies and procedures.
• Compile Operation and Maintenance manuals per project specifications.
• Maintain compliance reporting database metrics.
• Support onsite record keeping.
• Coordinate Trade Partner Start-up meetings with the HSE Advisor and Superintendent.
• Ensure that Trade Partners are conducting the proper training as per Clark Builders and Occupational Health and Safety standards.
• Audit project level training records for compliance with the Clark Builders HSE Training Matrix.
• Conduct safety orientation for every new worker on the project and record their participation.
• Gather and file Toolbox meetings, Pre-Task Plans (PTP) and Job Hazard Analyses (JHA) completed on the project.
• Assist with weekly safety meetings and project meetings (as required) and issue meeting minutes.
• Support the development and maintenance of Project Fire Safety Plans and Emergency Response Plans.
• Support the Clark Builders permitting systems and assist with issuing and closing out permits.
• Support the HSE Advisor and Superintendent with administrative duties as directed by the Site Project Manager.
• Collaborate with the HSE Advisor and the Injury Management Coordinator on effective injury management.

Skills & Knowledge:

• Demonstrates initiative, is conscientious and provides complete follow through on areas of responsibility.
• Ability and willingness to become proficient with a variety of software.
• Ability to perform basic Internet and Intranet functions.
• Basic understanding of Health and Safety Systems/Programs.
• Ability to work collaboratively as part of a team as well as independently.
• Attentiveness to detail and ability to prioritize and manage a diverse workload within a fast-paced environment.
• Proficient at planning, organizational and time management skills.
• Strong oral and written communication skills.
• Ability to maintain confidentiality to comply with all regulatory requirements and Company procedures.

Qualifications:

• High School Diploma is required
• 1 to 2 years of applied learning/training and development experience
• Experience in the construction industry an asset
• Health and Safety Administration (HSA) designation is an asset
• Proficiency with Microsoft 365 for Business.
• Ability to maintain a composed and professional demeanor within a flexible and busy work environment.

What’s in it for you?

• Competitive salaries, vacation time and four personal days
• Flexible work arrangements
• “Summer Fridays” during July and August; all sites and offices close early
• Performance program, annual salary reviews and bonus opportunities
• Robust Employee Recognition Program “CLARK STARS” - an assortment of initiatives and rewards designed to highlight and celebrate our people’s talent, efforts, and contributions to living Our Purpose
• Community involvement initiatives through the “Give Back” program, including donation matching, corporate donations and sponsorship, and support of employee volunteering
• Comprehensive health and benefits plan available from the first day of employment provided by Manulife - i.e. $750 per paramedical annual coverage limits
• Access to Manulife Vitality Group Benefits
• A Flexible Spending Account 100% funded by Clark Builders with an annual allocation amount of $500 which employees can allocate into Health Spending, Lifestyle Spending, or both.
• Ability to select from two benefit plan options (Core or Enhanced) through Manulife
• Holistic Wellness Benefits Program including six sick days, as well as access to Inkblot Therapy, a virtual mental health platform. Care is provided by highly experienced professionals across Canada through secure video or phone counseling offered at half the cost
• Employer RRSP matching up to 4% annually (max $4,000 until January 2025, after which there will be no max to the dollar amount)
• Employee Family Assistance Program (EFAP) with 24/7 short term counselling services and wellness services, accessible through Inkblot. No cost to employee, with access by phone, web or mobile app
• Professional Development program; Clark Builders will pay 50% of approved training at enrollment and remaining balance after completion
• On-demand courses for Professional Development available on our Turner University platforms
• Employee Resource Groups (ERGs) that foster a diverse and inclusive workplace – i.e. Mosaic ERG, Women’s ERG, and Indigenous ERG
• Opportunity to connect with coworkers during events like BBQ’s, site lunches, family ski night, etc.
• Employee Referral Program - earn a cash bonus if the candidate you refer passes 90-day probationary period

Apply now for your exceptional career opportunity!
All qualified applicants will be considered for employment without discrimination on the basis of race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law.
The Clark Builders Group of Companies (CBGOC) is aware of individuals claiming to represent Clark Builders to international job seekers. We have documented false offers of employment and fraudulent interview requests that have been made without the knowledge or approval of the CBGOC. These activities constitute recruitment fraud and the intent is to extract money from applicants in return for the fraudulent interview, employment offer or work visa.
For clarification, the CBGOC never contacts job seekers with unsolicited offers. We also never require payment for any reason upon acceptance of an offer of employment, nor do we request personal information from any individual prior to their acceptance of a formal offer of employment.
We strongly encourage all individuals to carefully scrutinize all recruitment communication and to not respond to unsolicited job offers. CBGOC asks that individuals report any suspicious or fraudulent activity to the proper authorities

• Compliance with internal controls, policies, and procedures, establish a consistent approach and full adoption of all operations policies and procedures.
• Compile Operation and Maintenance manuals per project specifications.
• Maintain compliance reporting database metrics.
• Support onsite record keeping.
• Coordinate Trade Partner Start-up meetings with the HSE Advisor and Superintendent.
• Ensure that Trade Partners are conducting the proper training as per Clark Builders and Occupational Health and Safety standards.
• Audit project level training records for compliance with the Clark Builders HSE Training Matrix.
• Conduct safety orientation for every new worker on the project and record their participation.
• Gather and file Toolbox meetings, Pre-Task Plans (PTP) and Job Hazard Analyses (JHA) completed on the project.
• Assist with weekly safety meetings and project meetings (as required) and issue meeting minutes.
• Support the development and maintenance of Project Fire Safety Plans and Emergency Response Plans.
• Support the Clark Builders permitting systems and assist with issuing and closing out permits.
• Support the HSE Advisor and Superintendent with administrative duties as directed by the Site Project Manager.
• Collaborate with the HSE Advisor and the Injury Management Coordinator on effective injury management