Site Administrator

at  Farrans Construction

REQUIRED SKILLS AND EXPERIENCE

• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
• Previous Administration experience
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• An excellent professional demeanour.
  What we can offer you
  Our employees are at the core of everything we do. We have an excellent internal culture which promotes ongoing learning in a diverse and inclusive environment, offering career development and training pathways.

In addition to a competitive base salary, we offer a wide range of benefits, some of the key ones being:

• Car allowance
• Payment of an annual professional membership
• Contributory pensions plan up to 6% (split contribution of 3%)
• Health Shield (Medical & Dental Cover included)
• 34 days annual leave (inclusive of bank holidays)
• Enhanced family policies

Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all.
Primary Location UK -UK -Bristol
Employee Status Fixed Term Contract
Schedule Full-time
: Ongoin

OUTLINE OF THE ROLE AND PROJECT

We are recruiting for a Site Administrator on the Farrans Bristol Airport project, you will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.

• Hours – 7.30am - 3:30pm
• Location – Bristol Airport, Short Stay Car Park, Bristol, BS48 3DY

AS A SITE ADMINISTRATOR YOU WILL BE RESPONSIBLE FOR;

• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist with inductions on arrival.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, petty cash, update all information boards on site.
• Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA, keep the approved signature list up to date.
• Ensure invoices are signed and approved quickly,
• Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Document control including inputting data and uploading documents into various systems including Aconex.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Manage PPE register and populate charge sheets, manage weekly plant on and off hire and assist with labour invoicing / timesheets.
• Monitoring Safety Observations, Data Entry - Inspection Sheets, Training Attendance Data, Safety Statistics. File LOLER, PUWER paperwork, Traffic Management Inspection Sheets and permits.
• Assist HR with onboarding new employees and leavers.
• Assist Learning and Development team with regards any training on site with either Farrans employees or subcontractors, contact for site Graduates and Apprentices for any queries for the L&D Team.
• Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.
• Complete Waste Transfer notes, licences, and track waste, submit water meter readings and Best Practices from site (Photos). Record sub-contractor waste usage, fuel usage and goods/materials purchased, and record delivery miles of goods and materials delivered to site and record Subcontractor commuting mileage.
• The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.