Site Administrator | Minchinbury NSW

at  Ceva Logistics

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,300 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

YOUR ROLE

The Site Administrator is a member of the Central Administration Team in NSW and plays a vital role in supporting operations at our Minchinbury site. The role provides professional assistance in key areas such as payroll, procurement, accounts payable, safety, quality and reception/control tower to both internal and external stakeholders.
In conjunction with a wider administration team, develop and maintain administration activities which facilitate the efficient operation of all sites and to ensure all warehouse/administrative operational activities, processes and systems relating to the operating of the site are facilitated to the company’s contractual obligations and service standards to the customer.

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Administrative Support: Assist in daily site operations, including supporting the Site Manager and team with administrative, facility, and ad hoc tasks
• Payroll Management: Oversee the weekly payroll process, ensuring employee details are accurate and timesheets are submitted within KPIs
• Billing Management: Manage and process weekly/monthly billing, ensuring accurate data submission within KPIs
• Procurement Support: Handle procurement needs, including raising purchase orders, sourcing cost-effective solutions, and processing supplier invoices promptly
• Quality & HSE Compliance: Maintain site compliance with Quality, Health, Safety, and Environment standards, support HSE committee activities, and assist in audits
• Continuous Improvement: Support site productivity and quality improvements, compliance, and audit requirements
• Collaboration: Work with the Central Administration Team to ensure efficient site operations
• Front Desk Operations: Manage front desk activities, including induction processes, customer interactions, and area upkeep.

Our ideal candidate has experience gained in an administrative support role in an operation setting, preferably in logistics and supply chain (though other industries will be considered) together with:

• Proficiency in MS Office including Excel (able to manipulate data, perform VLOOKUPS, work with Pivot tables, etc.) and capacity to learn new systems / technology
• Strong communication, organisational, planning and time management skills
• Flexible and adaptable to changing priorities and demands
• Self-starting and independent, and able to work well with others / in a team
• Strong customer service orientation and focused on continuous improvement