Site Administrator

at  pMD

ALBANNA RAED seeking an experienced and detail-oriented Site Administrator with a strong background in both the construction and oil & gas industries. The Site Administrator will be responsible for overseeing the administrative functions on site, ensuring smooth operations, and providing support to management, engineers, contractors, and field personnel.

Key Responsibilities:

• Site Administration:
• Serve as the primary point of contact for administrative functions at the construction site or oil & gas facility.
• Maintain accurate records of site activities, including daily logs, project documentation, and compliance reports.
• Coordinate the flow of information between different teams, contractors, and stakeholders.
• Document Control:
• Organize, manage, and ensure the accuracy of all project documentation, including contracts, change orders, safety reports, and permits.
• Track and update project timelines, schedules, and budgets, ensuring that all documentation is up-to-date and accessible.
• Manage the receipt, distribution, and filing of plans, drawings, and technical specifications.
• Communication and Coordination:
• Liaise with project managers, engineers, contractors, and site supervisors to ensure effective communication and project progression.
• Coordinate site meetings, record minutes, and track action items.
• Address any administrative or operational issues promptly to maintain productivity.
• Health, Safety, and Compliance:
• Ensure that all administrative activities comply with safety regulations and environmental standards.
• Support the site in maintaining a safe working environment by assisting with safety audits, reporting incidents, and managing compliance documents.
• Prepare and maintain safety reports, equipment certifications, and permits as required by regulatory bodies.
• Procurement and Inventory:
• Assist with ordering and tracking construction materials, equipment, and supplies for the site.
• Maintain accurate records of stock levels and ensure timely delivery of materials to avoid project delays.
• Personnel Support:
• Manage employee timekeeping and payroll for the site workforce, ensuring accuracy in reports.
• Support recruitment, onboarding, and scheduling of workers, subcontractors, and consultants.
• Reporting:
• Prepare and submit periodic reports on project progress, safety statistics, and administrative activities to senior management.
• Track and report on key performance indicators (KPIs) related to project timelines, budgets, and resources.

Qualifications:

• Education:
• High school diploma or equivalent required. A degree in Business Administration, Construction Management, or related field is preferred.
• Experience:
• Minimum of 3-5 years of administrative experience in the construction and/or oil & gas industries.
• Solid understanding of construction and oil & gas project processes, regulations, and terminology.
• Experience with document management systems, project management tools, and reporting software.
• Skills:
• Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with knowledge of industry-specific software being a plus (e.g., Procore, SAP, or similar).
• Knowledge of safety protocols and regulatory requirements specific to construction and oil & gas projects.
• Ability to work independently and as part of a team.
• Certifications (Preferred):
• OSHA 30-hour certification (Construction or Oil & Gas).
• HAZWOPER certification (for oil & gas-related projects).

Job Type: Full-time
Pay: AED3,000.00 - AED4,000.00 per mont

• Site Administration:
• Serve as the primary point of contact for administrative functions at the construction site or oil & gas facility.
• Maintain accurate records of site activities, including daily logs, project documentation, and compliance reports.
• Coordinate the flow of information between different teams, contractors, and stakeholders.
• Document Control:
• Organize, manage, and ensure the accuracy of all project documentation, including contracts, change orders, safety reports, and permits.
• Track and update project timelines, schedules, and budgets, ensuring that all documentation is up-to-date and accessible.
• Manage the receipt, distribution, and filing of plans, drawings, and technical specifications.
• Communication and Coordination:
• Liaise with project managers, engineers, contractors, and site supervisors to ensure effective communication and project progression.
• Coordinate site meetings, record minutes, and track action items.
• Address any administrative or operational issues promptly to maintain productivity.
• Health, Safety, and Compliance:
• Ensure that all administrative activities comply with safety regulations and environmental standards.
• Support the site in maintaining a safe working environment by assisting with safety audits, reporting incidents, and managing compliance documents.
• Prepare and maintain safety reports, equipment certifications, and permits as required by regulatory bodies.
• Procurement and Inventory:
• Assist with ordering and tracking construction materials, equipment, and supplies for the site.
• Maintain accurate records of stock levels and ensure timely delivery of materials to avoid project delays.
• Personnel Support:
• Manage employee timekeeping and payroll for the site workforce, ensuring accuracy in reports.
• Support recruitment, onboarding, and scheduling of workers, subcontractors, and consultants.
• Reporting:
• Prepare and submit periodic reports on project progress, safety statistics, and administrative activities to senior management.
• Track and report on key performance indicators (KPIs) related to project timelines, budgets, and resources