Site Administrator/Receptionist

at  Kingspan

We have an exciting opportunity for a Site Administrator/Receptionist to join our Kingspan Century team in Monaghan, Ireland working 39 hours per week.

• Provide effective administrative support to Site Operations team.
• Ensure Sub Contractors details including training, insurance, Health & Safety and audit findings etc. are recorded and are up to date.
• Liaise with Site Operations Manager to prepare the initial tender packages to be sent to subcontractors.
• Manage the subcontractor payment schedule, validation of invoices and supporting documents ensuring accurate logs are maintained.
• Liaise with clients, sub-contractors and the Site team to ensure the efficient processing of project documentation.
• Engage with inhouse technical & onsite teams to request and provide information to subcontractors and clients.
• Assist with the organisation of wellbeing initiatives and events.
• Organise refreshments for meetings where required.
• Meet and greet visitors and direct to the appropriate person.
• Administration of incoming and outgoing mail and deliveries.
• Answering, screening and forwarding incoming calls.
• Monitoring, sorting and forwarding of emails to appropriate area of the business.
• Maintaining office security by following safety procedures & controlling access.