Site Logistics Administrator

at  JB Hopkins

ABOUT J.B. HOPKINS

J.B. Hopkins is a prominent mechanical and electrical engineering contractor known for delivering exceptional construction projects across the UK. Our commitment to innovation, quality, and client satisfaction has made us a trusted name in the industry. As we continue to grow, we are looking for a meticulous and organised Goods-In Administrator to support our operations on a flagship project.

KEY REQUIREMENTS

• Experience:
• Previous experience in an administrative role within a construction, logistics, or similar environment.
• Experience with goods-in or procurement processes is an advantage but not essential.
• Skills & Competencies:
• Strong organisational skills with a keen attention to detail and accuracy.
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with suppliers and internal teams.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with procurement or inventory management software.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Personal Attributes:
• Proactive and self-motivated, with a strong sense of responsibility.
• A team player with a positive attitude and the ability to work collaboratively.
• Adaptable and open to learning new systems and processes.

KEY RESPONSIBILITIES:

• Documentation & Record-Keeping:
• Process and accurately document all incoming goods and materials against purchase orders and delivery notes.
• Ensure all delivery paperwork is complete, accurate, and compliant with company policies.
• Maintain organised digital and physical filing systems for all goods-in documentation.
• Supplier Communication:
• Act as the primary administrative contact for suppliers regarding deliveries, ensuring clear and timely communication.
• Liaise with suppliers to resolve any discrepancies or issues with deliveries, such as missing or incorrect items.
• Coordinate with suppliers to confirm delivery schedules and track the progress of outstanding orders.
• Coordination with Site & Procurement Teams:
• Work closely with the procurement team to ensure that all goods received are correctly logged and match the corresponding purchase orders.
• Communicate with site teams to update them on the status of deliveries and resolve any issues related to received goods.
• Assist in the coordination of documentation for materials that need to be returned or replaced.
• Booking in delivery with the onsite Logistics team on agreed timed slots.
• Reporting & Analysis:
• Generate regular reports on goods received, highlighting any discrepancies, delays, or issues encountered.
• Provide administrative support for inventory and stock control processes by ensuring that all relevant information is accurately recorded.
• Contribute to audits and reviews of goods-in processes, helping to identify areas for improvement.
• Support to the Finance Team:
• Assist the finance team by ensuring that all goods-in information is correctly processed for invoicing and payment.
• Collaborate with finance to resolve any billing or payment issues related to delivered goods.