Snr Accounts Payable Specialist – Northern America Team - Warsaw, Poland

at  BeiGene

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
We are looking for an experienced Senior Accounts Payable Specialist to join our newly established Shared Service Centre in Warsaw, Poland. Ideally an ambitious finance professional who is motivated to contribute to setting up the regional finance function as BeiGene builds out its presence around the world. The incumbent must bring solid experience in Account Payable and Accounting combined with hands on experience of SAP (4HANA a strong plus). Strong communication and cultural sensitivity are required to coordinate the activities across multiple geographies and collaborate with colleagues in the US, Europe, and Asia. Experience in implementing new systems and processes is valued. The role requires a pro-active and strong analytical capability with problem-solving skills and the ability to work in a non-structured environment in a hybrid working model covering the North American time zone. A customer orientated resourceful mindset completes the desired profile.
Please Note this position has
a hybrid work pattern 3 days a week in our Warsaw office with 2 days remote.
late afternoon to evening work hours to cover N. America time zones

Essential Functions of the job:

• Process vendor invoices for European entities in accordance with company policies
• Responsible for proper preparation and timely execution of payment runs to vendors
• Support any necessary manual payments by ensuring appropriate documentation is completed and initiating wire transfer payments in the online banking system
• Ensure proper processing of sensitive invoices like Health Care Practitioner invoices, Gross to Net rebates, HR benefits, Prepayments and other special areas
• Collaborate with Procurement to update vendor Master Data maintenance such as payment terms, bank information etc. Monitor vendor master data updates confirming their correctness
• Support the creation and maintenance of working instructions and desktop procedures to process vendor invoices correctly and efficiently
• Lead regular meetings with Business and Functional Owners to align on vendor invoices received, booked, and paid – resolve any issues and support where necessary on any aspects involving the Procure-to-Pay cycle
• Support the deployment of SAP Ariba and OCR functionality, researching and resolving potential invoice discrepancies and issues
• Support any new legal entity set up efforts where applicable,maintain and establish successful relationships with vendors
• Collaborate effectively with Procurement, Accounting and FP&A teams
• Continued focus on improving system efficiencies and business practices

Supervisory Responsibilities:

• None

Requirements:

• Accounting/Business/Finance Bachelor degree with minimum 4 to 5 years of AP experience in a multinational finance SSC environment
• Efficient and precise invoice processing experience using an OCR tool as well as SAP is required.
• Healthcare experience a plus.
• Good understanding of USGAAP, European accounting standards, tax regulations (especially VAT) is desirable
• Desire to work in a fast paced, changing (currently unstructured) environment
• Excellent communication skills combined with cultural sensitivity;
• Ability to work effectively in a hybrid work environment
• Excellent spoken/written English – any other languages a plus
• Key requirement is the ability to work daily in the Northern American time zone coverage starting work in the afternoon of European Standard time.

Computer Skills:
SAP Required, (S/4 Hana preferred), Ariba, Excel, Power BI, Concur, Workday, on -line banking
BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Essential Functions of the job:

• Process vendor invoices for European entities in accordance with company policies
• Responsible for proper preparation and timely execution of payment runs to vendors
• Support any necessary manual payments by ensuring appropriate documentation is completed and initiating wire transfer payments in the online banking system
• Ensure proper processing of sensitive invoices like Health Care Practitioner invoices, Gross to Net rebates, HR benefits, Prepayments and other special areas
• Collaborate with Procurement to update vendor Master Data maintenance such as payment terms, bank information etc. Monitor vendor master data updates confirming their correctness
• Support the creation and maintenance of working instructions and desktop procedures to process vendor invoices correctly and efficiently
• Lead regular meetings with Business and Functional Owners to align on vendor invoices received, booked, and paid – resolve any issues and support where necessary on any aspects involving the Procure-to-Pay cycle
• Support the deployment of SAP Ariba and OCR functionality, researching and resolving potential invoice discrepancies and issues
• Support any new legal entity set up efforts where applicable,maintain and establish successful relationships with vendors
• Collaborate effectively with Procurement, Accounting and FP&A teams
• Continued focus on improving system efficiencies and business practice