SPD Office - Executive Administrative Assistant

at  Alberta Health Services

Your Opportunity:
The Executive Administrative Assistant is a key senior administrative support role in the Office of the Senior Provincial Director – Health Information Management working closely with the Executive Associate and Executive Administrative Support in supporting services to build the strength and effectiveness of the Office of the Senior Provincial Director (SPD) and Health Information Management. This individual must be organized, up-to-date, and operationally disciplined. This position is responsible for managing the day-to-day activities of the SPD by maintaining a complex schedule, coordinate on and offsite meetings, travel planning for the SPD and Executive Associate (if required), meeting preparation, provincial event coordination, coordinating and managing multiple provincial senior level committees with professionalism, monitoring, tracking, and negotiating timelines and responding directly to day-to-day inquiries on behalf of the Senior Provincial Director. This individual must consistently exercise discipline and professionalism with respect to the confidentiality of information as they are privy to sensitive and highly confidential department and/or organizational initiatives.
Description:

This individual will also be responsible for providing additional support, in the absence of the Executive Associate or Executive Administrative Support in the office of the SPD – Health Information Management. Detailed understanding of Health Information Management with expert knowledge of the complexities of working relationships within HIM and across departments in AHS is critical. A strong ability to initiate and maintain effective relationships with internal and external stakeholders is required. This individual must facilitate the coordination of efforts from each zone or provincial functional area within HIM where independent judgement, tact, creativity, and initiative are required. They will work collaboratively with the HIM Executive Director and Directors, as well as the administrative assistants that support them, to ensure a successful administrative service delivery. This position will provide training, coaching, and mentoring to the other administrative support staff within HIM. The individual must have demonstrated leadership, problem solving, critical thinking, change management, and training and mentoring skills to support these activities.

• Recovery Alberta: N
• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: Health Information Management
• Primary Location: Southport Tower
• Location Details: Eligible to work remotely within Alberta
• Negotiable Location: Provincial
• Employee Class: Regular Full Time

• Recovery Alberta: N
• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: Health Information Management
• Primary Location: Southport Tower
• Location Details: Eligible to work remotely within Alberta
• Negotiable Location: Provincial
• Employee Class: Regular Full Tim