Special Event Assistant - Foundation

at  Orillia Soldiers Memorial Hospital

Education:

• Degree or diploma in fundraising, administration or special events is preferred.
• Member in good standing with the Association of Fundraising Professionals (AFP) or Association of Healthcare Philanthropists (AHP) an asset

Experience:

• Minimum (2) years’ experience in a fundraising, administration or special events role.
• Related experience in healthcare or hospital foundation environment preferred.
• Professional or volunteer experience in event planning/executio

Planning (5%):

• Assist the Annual Giving Coordinator in planning all signature events.
• Update and monitor budgets in regard to both revenue and expenses in order to maximize revenue goals.

Fundraising (25%):

• Represent OSMH Foundation for all Signature and Community Giving events that require OSMH staff support.
• Support Community Giving events by providing OSMH Foundation tool kit as a resource.
• Collaborate to ensure annual fundraising targets for events are met by maximizing event participation, gift in kind donations and sponsorship opportunities.
• Assist with each Signature Event “in-kind donations” including plan, asks, tracking and execution.

Raisers Edge Related Duties (10%):

• Ensure accurate, efficient data entry of donor/participant information, proposals and actions.
• Ensure the database is well maintained with signature events activity.
• Maintain accurate tracking, reporting and recognition of gifts-in-kind for assigned events.
• Create all invoices for Event Sponsors, finalize gift in kind accuracy and communicate to Finance Team to ensure payment is received.

Stewardship & Donor Relations (10%)

• Execute a Volunteer Engagement strategy for each Signature event including recruitment, engagement and recognition.
• Manage relationships with a diverse community of donors and event volunteers.
• Communication to sponsors, donors, participants and volunteers of updates/general event info.

Communications (5%):

• Provide all communication including attendance tracking, agenda and minutes for each Volunteer committee meeting.
• Contribute to event communications by preparing Creative Briefs and ensure this is complete in the required timelines.
• Ensure consistent messaging and quality in day-to-day communications.
• Ensure participants, donors and sponsors receive invoices/acknowledgements/tax receipts in a timely manner.
• Undertake post event communication including thank you for participants, in kind donations and volunteers.

Administrative Duties (45%):

• Digital file management and prepares various correspondence.
• Design and implement post Event surveys for participants and volunteers.
• Set Volunteer Committee meetings for all Signature event Committees.
• Research and provide options to Annual Giving Coordinator hen required for event logistics including permits, entertainment, rental options etc.
• Support Annual Giving Coordinator with any administrative tasks as required.

Qualifications

Education:

• Degree or diploma in fundraising, administration or special events is preferred.
• Member in good standing with the Association of Fundraising Professionals (AFP) or Association of Healthcare Philanthropists (AHP) an asset.

Experience:

• Minimum (2) years’ experience in a fundraising, administration or special events role.
• Related experience in healthcare or hospital foundation environment preferred.
• Professional or volunteer experience in event planning/execution

Competencies:

• Demonstrated ability for accuracy and thoroughness with an exceptional attention to detail is an absolute must.
• Demonstrated ability in planning, organizing and prioritizing multiple tasks and meeting deadlines in a busy environment with poise and patience.
• Able to think creatively and problem solve while exercising good judgment in a changing environment with numerous deadlines.
• Excellent written and verbal communication skills, especially around correspondence and report writing.
• Demonstrated ability to work both collaboratively within a team and independently with minimal supervision.
• Proficiency using MS Office Suite at an advanced level.
• Proficiency with peer-to-peer fundraising platforms and/or website building programs.
• Proficiency using Canva is desirable.
• Working knowledge of Raiser’s Edge fundraising database is desirable.
• Ability to work with budgets and expenses following standard procedures.
• Proactive, able to anticipate, communicate, and resolve issues in a professional and tactful manner.
• Demonstrated experience in liaising and working with volunteers.
• Organized and self-motivated with an ability to manage time effectively.
• Able to maintain and work with confidential information.
• Prepared to respond to a fast-paced changing environment requiring flexibility and adaptability with respect to working hours such as evening and weekend hours.
• Must have access to a car and must possess a valid driver’s license.

Our Employees Enjoy

• a professional practice environment
• a collaborative atmosphere with emphasis on teamwork
• wellness initiatives
• continuing education grants
• employee recognition and assistance programs
• a competitive salary and benefits package
• equal opportunities for growth and development

Employment Equity
OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.
Accomodation in the Workplace
Orillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.
Health & Safety Responsibilities
OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.
All team members must adhere to OSMH’s Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.
Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.
As a condition of employment, new employees are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.
OSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital. As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new employees will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.
If you are interested in joining our team, please apply online before 11:59 pm on the posting close date. Incomplete submissions will not be considered. We thank all applicants, however only those selected for an interview will be contacted.
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