Special Events Coordinator

at  Catholic Charities

Description: Work Hours: 8:30 a.m. - 5:00 p.m.
Workdays: Monday – Friday
Location: 202 W. French Place, San Antonio, TX, 78212

SUMMARY:

The primary responsibility of the Fundraising & Special Events Coordinator is to assist with the planning, production, and execution of fundraising and events for CCAOSA. The coordinator will work with community committee members, the Board of Directors, staff, and other stakeholders to plan and execute projects and events with fundraising and donor development goals and outcomes.

MINIMUM QUALIFICATIONS:

• Education
• Bachelor’s degree in hospitality, Communications, or business-related field preferred.
• Experience
• Two years’ experience in event planning preferred.
• License and Credentials
• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Must have clean driving record

MINIMUM KNOWLEDGE AND SKILLS:

• Minimum of 2 years’ experience in project management including ability to problem solve quickly, execute multiple events and strong organizational skills.
• Experience with computer software. Experience with Greater Giving and Salesforce preferred.
• A solid grasp of Microsoft Word and Excel.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal communication skills.
• Must have good critical thinking and problem-solving skills.
• Must be able to support each of the functions of Mission Advancement including events, fundraising, grants, volunteers, and parish outreach.
• Must be able to lift and move heavy items for set up and tear down.

TRAVEL REQUIREMENTS:

Travel requirements for the position includes 100% local.

DISCLAIMER:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) * This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.*
Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.ccaosa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted

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• Create event in database and manage donor data, event auctions, and other event tracking tasks.

• Process ticket payment and sponsorships online using online fundraising platform.
• Reconcile event data with Director of Fundraising and Special Events, Development Coordinator, and Finance program manager.
• Assist in securing interesting and unique in-kind auction items.
• Coordinate and manage operation of both live, super silent, silent, and/or virtual auctions for all events.
• Manage back end of auctions including item entry, packaging, capturing fair market value, event presentation, and package delivery post event
• Support committees for events. Collaborate to develop goals and objectives for committees and events, facilitate and prepare for meetings, and provide support to Director of Events and Fundraising and committees.
• Work with the Finance department to reconcile event revenue and expenses.
• Work closely with and negotiate with external vendors to coordinate goods and services for special events.
• Manage relationships and bidding process under supervision of Director to ensure the best service and most efficient cost for goods and services.
• Other duties as assigned by the Chief Development Officer.