Special Projects Assistant

at  Diamondback

Job Overview
The Special Projects Assistant provides support for special projects across multiple divisions, including Facility Builds, Overhead Power (Infrastructure), Environmental Disposal Systems (EDS), and Electrical Maintenance & Construction (EMC). This role is essential in ensuring smooth operations and communication across teams, handling logistical tasks, and assisting with project updates.

Responsibilities

• Assist in managing the EMC PROJECT MATERIAL email, ensuring messages are reviewed and directed to the appropriate team members.
• Help with data entry tasks, such as entering job materials into customer/work orders, printing pick tickets, and assisting with pulling and staging job orders.
• Provide basic administrative support by helping with updates to project teams, including Superintendents and Purchasing, under the guidance of senior staff.
• Assist in checking and organizing incoming materials for special projects and communicate any discrepancies to the appropriate department.
• Occasionally assist with light inventory tasks, such as counting items and helping prepare inventory reports.
• Help prepare updates for the Project Manager and other team leaders on the status of orders and materials.
• Assist the Asset/Inventory Manager in tracking project progress and learning about project workflows.
• Help with coordinating deliveries and pickups by working with vendors and other team members.
• Attend and observe coordination meetings (Huddles) to gain a better understanding of project processes and assist where needed.
• Support the Shipping Department with tasks like preparing project materials for delivery.
• Perform other basic tasks as requested by supervisors and senior managers.

Qualifications

• High school diploma/GED required.
• Strong communication and interpersonal skills.
• Proven experience in project assistance, logistics, or a similar support role.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple ongoing projects.
• Ability to work independently and as part of a team in a fast-paced environment.

• Assist in managing the EMC PROJECT MATERIAL email, ensuring messages are reviewed and directed to the appropriate team members.
• Help with data entry tasks, such as entering job materials into customer/work orders, printing pick tickets, and assisting with pulling and staging job orders.
• Provide basic administrative support by helping with updates to project teams, including Superintendents and Purchasing, under the guidance of senior staff.
• Assist in checking and organizing incoming materials for special projects and communicate any discrepancies to the appropriate department.
• Occasionally assist with light inventory tasks, such as counting items and helping prepare inventory reports.
• Help prepare updates for the Project Manager and other team leaders on the status of orders and materials.
• Assist the Asset/Inventory Manager in tracking project progress and learning about project workflows.
• Help with coordinating deliveries and pickups by working with vendors and other team members.
• Attend and observe coordination meetings (Huddles) to gain a better understanding of project processes and assist where needed.
• Support the Shipping Department with tasks like preparing project materials for delivery.
• Perform other basic tasks as requested by supervisors and senior managers