Sponsored Programs Funding Administrator-Launch Team

at  Purdue University

Job Description
Req Id: 34183
Job Title: Sponsored Programs Funding Administrator-Launch Team
City: West Lafayette
Job Description:

JOB SUMMARY

The Sponsoed Programs Funding Administrator will work on a team to provide general or specialized pre and post award support for proposals and contracts. This position will be responsible for meeting Just in Time deadlines, identifying deviations, reviewing newly awarded projects, and resolving discrepancies found in proposals and contracts. Serve as liaison to the sponsor and partner with Business Office, Faculty, and other University personnel in efforts to help process awards more efficiently. Manage Just In Time request and newly awarded projects to enhance the overall sponsor funding process.

Responsibilities:

• Proposal and New Award Review - Partner with Principal Investigators in Just In Time requests. Review proposal submission documentation to ensure proper SPS, Office of Research and other University Offices and areas were included (e.g., Contracting, Export Control, and Regulatory). Analyze and interpret sponsor guidelines and make recommendations to Principal Investigators for responses to sponsor requests. Collaborate with other departments, institutions, and universities to resolve various issues relative to Just In Time request. Review and analyze new notice of awards. Assure that the award/contract meets all sponsor and university guidelines. Audit budget, budget justification, subcontract, and cost sharing documentation. Reconcile discrepancies as needed by working with the respective teams (e.g. Subawards, Pre-Award, Contracting, Export Controls). Upload Notice of Award for internal processing
• Sponsor Liaison - Interpret Uniform Guidance, University and sponsor regulations to collectively work with the sponsors in meeting compliance requirements. Develop relationships with sponsor personnel while monitoring developments/changes within sponsoring agency. Continuously monitor sponsor, federal or university policy changes and update resources in Post Award.
• Pre and Post Award Outreach and Liaison - Partner with Business Office staff, faculty, and other University personnel in the oversight of proposals and contracts. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. Provide guidance to business offices, PI’s, and others on complex questions to ensure compliance with the award terms and conditions, ensuring uniform guidance, and Purdue Policies are followed. May assist with trainings to both the SPS group and business offices across campus.
• Other - Coordinate and/or assist with other activities, special projects, and reports. May serve on committee work. Perform other duties as requested.

What We’re Looking For:

• Bachelor’s Degree
• One to three years of experience in research administration, business administration, accounting, or related experience
• Demonstrated ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Demonstrated ability to analyze, interpret and implement Uniform Guidance; Federal, State & Sponsor guidelines; and University policies and procedures
• Excellent communication, planning, problem-solving, analytical, project management and customer service skills
• Demonstrated ability to work independently with limited supervision
• Ability to manage a consistent workload in a deadlines driven environment
• Ability to influence and build work relationships among a diverse workforce at all levels
• Possess a learning orientation to changing technology impacting business processes
• Ability to operate within the University’s Financial, HR and ERA systems
• Personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, etc.

What Is Helpful:

• Degree in Business, Management or related field of study
• Business Services or Sponsored Program Services experience

What We Want You To Know:

• Purdue will not sponsor employment authorization for this position
• A background check is required for employment in this position
• FLSA: Exempt (Not eligible for overtime)
• Retirement Eligibility: Defined Contribution Waiting Period
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Posting Start Date: 10/1/2

• Proposal and New Award Review - Partner with Principal Investigators in Just In Time requests. Review proposal submission documentation to ensure proper SPS, Office of Research and other University Offices and areas were included (e.g., Contracting, Export Control, and Regulatory). Analyze and interpret sponsor guidelines and make recommendations to Principal Investigators for responses to sponsor requests. Collaborate with other departments, institutions, and universities to resolve various issues relative to Just In Time request. Review and analyze new notice of awards. Assure that the award/contract meets all sponsor and university guidelines. Audit budget, budget justification, subcontract, and cost sharing documentation. Reconcile discrepancies as needed by working with the respective teams (e.g. Subawards, Pre-Award, Contracting, Export Controls). Upload Notice of Award for internal processing
• Sponsor Liaison - Interpret Uniform Guidance, University and sponsor regulations to collectively work with the sponsors in meeting compliance requirements. Develop relationships with sponsor personnel while monitoring developments/changes within sponsoring agency. Continuously monitor sponsor, federal or university policy changes and update resources in Post Award.
• Pre and Post Award Outreach and Liaison - Partner with Business Office staff, faculty, and other University personnel in the oversight of proposals and contracts. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. Provide guidance to business offices, PI’s, and others on complex questions to ensure compliance with the award terms and conditions, ensuring uniform guidance, and Purdue Policies are followed. May assist with trainings to both the SPS group and business offices across campus.
• Other - Coordinate and/or assist with other activities, special projects, and reports. May serve on committee work. Perform other duties as requested