Sr. Admin- Neurology Vice Chair/Operations Support

at  Yale University

REQUIRED EDUCATION AND EXPERIENCE

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

REQUIRED SKILL/ABILITY 1:

Exceptional organizational skills with the ability to manage multiple tasks, adapt to changing priorities, and meet deadlines while maintaining attention to detail and confidentiality.

REQUIRED SKILL/ABILITY 2:

Excellent communication and interpersonal skills, with the ability to effectively interact with internal and external stakeholders at all levels.

REQUIRED SKILL/ABILITY 3:

Strong administrative proficiency, including experience in calendaring, expense processing, and organizing large meetings (both in-person and virtual), coupled with advanced knowledge of Microsoft Office Suite.

REQUIRED SKILL/ABILITY 4:

Demonstrated initiative and ability to work independently, while also excelling as a team player in a fast-paced, demanding environment.

REQUIRED SKILL/ABILITY 5:

Superior customer service orientation with a positive attitude, capable of providing comprehensive support to faculty, fellows, residents, staff, and visitors as needed.

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

Proven experience working with Neurology clinical and academic faculty.

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

POSTING DISCLAIMER

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.