Sr. Administrative Coordinator

at  Robert Half

We are offering an opportunity for a Sr. Administrative Coordinator/Executive Assistant to join our team in FARMINGTON, Connecticut. This on-site role will involve managing a variety of administrative tasks, such as extensive calendar management, handling internal and external communications, and coordinating meetings and events. This position offers a short term contract employment opportunity.

• Manage extensive calendar for senior leadership team, ensuring efficient scheduling and organization
• Handle internal and external communications professionally and efficiently
• Coordinate meetings and events, including setting up Zoom calls and conference rooms
• Prepare meeting agendas to ensure all important topics are covered
• Complete expense reports accurately and in a timely manner
• Utilize MS Office Suite, Zoom, and Teams for various tasks and projects
• Maintain and update information on SharePoint platform
• Assist with project and change management processes
• Maintain professional demeanor while communicating internally and externally
• Perform general administrative duties as required to support the team.
• Proficient in managing office functions and coordinating administrative activities.
• Proven experience in scheduling meetings, appointments, and events.
• Knowledge of ‘About Time’ software and other related technologies.
• Demonstrated leadership skills, with the ability to guide and motivate team members.
• Understanding of regulation and compliance in a corporate environment.
• Strong ability in calendar management and meeting coordination.
• Experience in preparing and managing financial notes.
• Familiarity with C-Suite level coordination and support.
• Ability to handle authorizations and approvals.
• Experience in change management.
• Knowledge of R Code programming language is preferred.
• Proficient in using Zoom for virtual meetings and communications.
• Experience in preparing and managing expense reports.
• Knowledge of Maps API would be a plus.
• Willingness to work overtime when required.
• Experience in managing conference rooms and other shared resources.
• Strong external communication skills.
• Familiarity with ST Microcontroller would be advantageous.
• Experience in planning and coordinating international travel.
• Ability to prepare meeting agendas and minutes.
• Knowledge of federal government procedures and regulations.
• Security clearance would be beneficial.
• High School Diploma or equivalent qualification is required.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use