Sr Administrative Services Coordinator

at  Thermo Fisher Scientific

EDUCATION

• High school diploma or equivalent required.

EXPERIENCE

• One to three years’ experience in administration, pharmaceutical development, or project management preferred.
  Equivalent combinations of education, training, and meaningful work experience may be considered.

KNOWLEDGE, SKILLS, ABILITIES

• Very effective written, interpersonal, communication and presentation skills are required with strong proficiency in the English Language.
• Expertise in Microsoft Office Suite (Word, Excel, Project and PowerPoint) required.
• Knowledge of SmartSheets preferred.
• Well organized with a strong attention to detail and a proven track record to work on and efficiently prioritize multiple projects simultaneously.
• Ability to work well in both a team or independently as the need arises.
• Demonstrate a dedication to providing an industry leading customer experience.
• Knowledge of pharmaceutical product development, analytical development in pharmaceuticals and current Good Manufacturing Practices (cGMP) preferred with knowledge of typical project management software systems a plus.

ADMINISTRATIVE DUTIES:

• Primary site receptionist
• Providing general administrative support to the site, including members of the site leadership team
• Coordination of arrangements for site events in-house and off site including arranging catering
• Procurement of supplies to onboard new staff members (office supplies, computer, phone etc.)
• Coordinating and hosting visits onsite including customers, suppliers, contractors, employment candidates and corporate visitors
• Provide support on additional projects as assigned

PROJECT COORDINATOR DUTIES:

• Coordinate material and product shipments on assigned projects
• Assist with manufacturing batch and analytical method scheduling and planning to facilitate manufacturing readiness activities
• Handle document exchanges within Patheon and between Patheon and our clients
• Assist project managers with timely preparation and approval of Changes of Scopes (COS).
• Coordinate with shipping and materials management for project requirements to ensure timely orders of special material or components.
• Generate and issue meeting agendas and draft meeting minutes.
• Provide on-site Client support as needed.
• Provide key insights to revenue tracking and forecasting
• Represent the site as a key collaborator in the Customer Experience Management program
• Act as the primary internal site communicator to share news and updates from the site
• Other duties as assigned.