REQUIREMENTS

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education OR experience,if applicable.

PREFERRED QUALIFICATIONS:

• Minimum of three years of experience in a fast-paced environment, supporting senior executives
• Willingness to travel at least once per quarter to support in-person meetings
• Expert proficiency in email, calendar, expense processing and travel technology solutions
• A deep desire to learn, contribute, and add value every single day
• Experience prioritizing multiple functions, tasks, and managing work time efficiently
• Ability to quickly handle multiple concurrent stakeholders and priorities
• Ability to adhere to an expectation of complete confidentiality on all business matters
• Experience using Google Workspace tools
  Working at Ascension: Inclusivity and Diversity are demonstrations of Ascension’s Mission, Values and commitment to social justice. Here, inclusion shows up in how we value differences, welcome individuals to serve with us and ensure that each associate has the opportunity to flourish professionally and personally. We support this through safe spaces to have conversations focused on changing hearts and minds. The ABIDE framework (Appreciation - Belongingness - Inclusivity - Diversity - Equity) assists us in fostering a more inclusive and welcoming environment for all associates.
  

  LI-Remote

RESPONSIBILITIES

As a Senior Executive Assistant you’re at the heart of your team’s business operations and activities. You anticipate the needs of theSVP, Operations Infrastructure and their support team (3 leaders). In this position, the priority responsibility will be to help them stay focused on their strategic priorities by resolving operational and administrative issues before they arise. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leaders. Most importantly, this job is very much about people. The relationship you form with the executives you support is absolutely critical because that’s what enables you to become a true partner.
This job is for you if you move quickly with the changing environment and are up to date with the latest priorities and areas of focus. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You carry out tasks with minimal leadership oversight, making recommendations and ultimately finding solutions.
Administrative support positions are staffed by organized and dependable people driven by Ascension’s Mission: to provide compassionate, personalized care to all - especially to those most in need. Working behind the scenes, you make a significant impact on the people you support as well as on the advancement of Ascension’s Strategic Plan. Members of the Operations Infrastructure community are team players who have collaborative spirits and seek professional community among their peers and colleagues.

CORE RESPONSIBILITIES:

• Serve as gatekeeper and gateway to the Vice President and their support teams through proactive and strategic complex calendar management to ensure a seamless experience
• Maintain established calendar expectations, including but not limited to:ensuring accurate scheduling and prioritizationrequiring meeting agendas ahead of confirming meeting acceptanceproactively scheduling time for the leader to plan and prepare
• Manage multiple calendars to enable efficient scheduling of requested meetings across multiple domestic and global time zones.
• Understand the day’s events so you can be strategic about how you direct competing priorities
• Coordinate travel arrangements and logistics including flights, accommodations, ground transportation and business meals
• Plan and execute logistics of in-person meetings
• Maintain consistent and timely follow through to requests for assistance
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Provide backup coverage for other administrative professionals in the Communication community