Sr Executive Assistant to the SVP Global Operations & CSCO

at  Ingredion Global Business Services SA de CV

The Sr Executive Assistant to the SVP Global Operations & CSCO will be responsible for providing administrative support to an executive at Ingredion. This role will need to work under and maintain a high degree of confidentiality and integrity. Responsibilities will include domestic and international travel coordination, scheduling meetings, maintaining calendars and appointments, event planning and logistics, expense report management, creating presentations, preparing correspondence/documents and invoices for review and signature, ordering office supplies upon notification, and other support activities as required.

THE SR EXECUTIVE ASSISTANT POSITION IS WELL-SUITED FOR YOU IF YOU:

• Proactively build a good understanding of the customer to ensure own work is responsive and anticipatory to the executive’s needs.
• Prioritizes work according to shifting goals to align with overarching needs. Manages work deliverables, constantly looking for better ways to deliver results.
• Regularly identify areas that can be improved and constructively proposes new solutions that increase value and improve performance.
• Eagerly implement improvements by keeping an open mind and actively incorporating changes. Takes an optimistic view of change and supports colleagues through difficulties.

QUALIFIED CANDIDATES WILL HAVE:

• Bachelor’s degree required. Coursework in general business is a plus.
• Significant experience providing administrative support in a business environment.
• Must have the ability to travel to the United States 4-6x per year to support business meetings
• Previous work experience in supporting executives in multiple processes.
• Possess excellent interpersonal, written and verbal communication skills with the ability to interact within all levels of the organization.
• Must be fluent in English, speaking, writing and reading.
• Excellent typing and data entry skills and proficiency with Microsoft Office software required. Must have strong Power Point skills.
• Effective analytical skills including demonstrated experience building tables and charts to present information.
• Strong attention to detail with excellent proofreading, grammar and composition skills.
• Strong organizational skills including demonstrated experience in a fast-paced environment with the ability to successfully coordinate and handle multiple tasks/activities simultaneously.
• Ability to learn new assignments with a willingness to maintain flexibility and support change.
• Integrative thinker who understands the impact of decision and /or change to all parts of business.
• Demonstrated ability to work collaboratively and build relationships across the organization.
• High energy level and a customer service orientation.
• Proven ability to appropriately handle confidential data, materials, and correspondence.
• Preferred to have working knowledge of Power BI tools for report generation

• Provide primary off-site administrative support to include scheduling meetings, maintaining calendars and appointments, managing email, expense report management through Concur, scheduling travel through Altour, document proofreading and preparation and key deliverable dates and reminders.
• Coordinate logistics, schedules, meeting participation and reservations, for all internal and external meeting/conference related activities for the department.
• Prepare/write, compile, format, proofread, edit and/or type various correspondence and reports for distribution.
• Partner with Chief of Staff and Communications to build monthly ELT and BOD decks with CSCO
• Prepare PowerPoint presentations. Bind and distribute periodic financial results books and other presentations/documents, for distribution to senior management or others as instructed.
• Maintain a high level of confidentiality and ensure security for documents, information and projects.
• Build and maintain effective working relationships with both internal and external customers that will help facilitate effective communication of business information.
• Independent and critical thinker that can work independently as well as in a team atmosphere.