Sr. Program Associate, Global Health (French-speaking)

at  Chemonics

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Chemonics seeks a Senior Program Associate (French-speaking) to join the Global Health division (GHD). The senior program associate provides advanced support with project administration and completes professional and administrative tasks related to supporting global project(s) implementation in GHD. In this role, you will also have the opportunity to develop valuable skills and collaborate with colleagues across Chemonics by supporting proposal and new business development efforts within GHD and company-wide. Please note to be qualified for this position, French fluency is required. This role requires periodic on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

REQUIREMENTS:

• Bachelor’s degree or equivalent and relevant work experience
• Minimum 2 years of relevant administrative or professional work experience, including 1 year of contractual, procurement, project management, or related experience
• Fluency in French and English required
• Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
• Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
• Demonstrated experience multitasking with attention to detail, organization, and time management skills
• Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives
• Excellent customer service and interpersonal skills
• Works independently and as part of a team
• Demonstrated resourcefulness in problem solving and initiative to learn new skills
• Strong knowledge of Microsoft Office applications
• Previous experience working in international development and/or living or conducting volunteer work in developing countries a plus
• Willingness to travel for up to 8 weeks per year
• Demonstrated leadership, versatility and integrity

Project Management

• Tracks and responds to requests from corporate, business line and business unit, and project offices with input from the manager and director.
• Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director as appropriate
• Tracks, and when appropriate, reviews project and financial deliverables and reports for completeness and readiness for submission; may provide copy-editing support as needed
• Drafts and tracks administrative and financial project requests and changes to clients and partners, including approvals for staffing, financial reporting and tracking, activity modifications, and budget adjustments; may liaise with corporate office and project staff and partners staff to obtain information and submit approvals
• Leads recruitment efforts for expatriate and local staff under supervision of a manager / director, including sourcing candidates, conducting interviews, checking references, collecting employment verification documentation, and providing finalist feedback
• Supports monthly reforecasting for project budget including inputting actuals; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested
• Provides review of monthly project office expenses and draft invoices in consultation with program manager; completes data entry of monthly project invoicing, subaward and consultant information, timesheets, expense reports, and other types of data as requested
• Analyzes and submits subcontract invoices and backup documentation; drafts subawards and modifications; liaises closely with subaward partners on contractual issues
• Completes data entry of monthly project invoicing, subaward partner and consultant information, expense reports, and other types of data as requested
• Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with traveler to collect expense reports and required backup documentation
• Processes monthly wire transfer requests and provides initial reviews to ensure completeness and accuracy; submits final wire transfer request package for approval
• Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
• Facilitates fielding and repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects repatriation
• Supports process and collection of documents for securing residency permits, tax documentation, and housing for expatriate staff; oversees the administration of expatriate staff allowances
• Serves as primary backstop for project office personnel for expatriate and CCN staff including: ad-hoc support, Smartsheet input for new-hires, timesheet/expense report support for expatriate staff, etc.
• Leads Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate
• Schedules and leads meetings, prepares agenda, and capture notes as appropriat

Project Management

• Tracks and responds to requests from corporate, business line and business unit, and project offices with input from the manager and director.
• Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director as appropriate
• Tracks, and when appropriate, reviews project and financial deliverables and reports for completeness and readiness for submission; may provide copy-editing support as needed
• Drafts and tracks administrative and financial project requests and changes to clients and partners, including approvals for staffing, financial reporting and tracking, activity modifications, and budget adjustments; may liaise with corporate office and project staff and partners staff to obtain information and submit approvals
• Leads recruitment efforts for expatriate and local staff under supervision of a manager / director, including sourcing candidates, conducting interviews, checking references, collecting employment verification documentation, and providing finalist feedback
• Supports monthly reforecasting for project budget including inputting actuals; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested
• Provides review of monthly project office expenses and draft invoices in consultation with program manager; completes data entry of monthly project invoicing, subaward and consultant information, timesheets, expense reports, and other types of data as requested
• Analyzes and submits subcontract invoices and backup documentation; drafts subawards and modifications; liaises closely with subaward partners on contractual issues
• Completes data entry of monthly project invoicing, subaward partner and consultant information, expense reports, and other types of data as requested
• Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with traveler to collect expense reports and required backup documentation
• Processes monthly wire transfer requests and provides initial reviews to ensure completeness and accuracy; submits final wire transfer request package for approval
• Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
• Facilitates fielding and repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects repatriation
• Supports process and collection of documents for securing residency permits, tax documentation, and housing for expatriate staff; oversees the administration of expatriate staff allowances
• Serves as primary backstop for project office personnel for expatriate and CCN staff including: ad-hoc support, Smartsheet input for new-hires, timesheet/expense report support for expatriate staff, etc.
• Leads Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate
• Schedules and leads meetings, prepares agenda, and capture notes as appropriate

New Business and Technical Development

• Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, past performance writer, corporate capabilities writer, expatriate and/or local recruiter, section writer, cost preparer, coordinator, and subcontractor/subaward partner liaison; provides mentorship
• Travels when appropriate to conduct information-gathering regarding new business efforts, including meeting with potential subaward partners
• Contributes to technical practice(s) as required by BU and corporate needs and performs other duties as required

Management and Leadership

• Participates in internal and external training events to strengthen core competencies for project management in line with donor regulations and Chemonics corporate standards
• May contribute dedicated time to other workstreams and functions to achieve divisional goals, including new business, operations, and technical practice contributions