Job Title: Sr. Event Manager – Sponsorship Fulfillment
Group/Team: Client Services Delivery/ Event Management
Reports to: Director of Event Management
Location: Remote, Beaverton or Seattle
Employment Type: FT, Exempt, Salary
Travel Requirements: 30%

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked
themselves out of applying at this point. Don’t worry about checking every single box. At Opus
Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re
excited about this role, but your past experience doesn’t align perfectly with every single
qualification in this job description, we encourage you to apply anyway. You may just be the
right candidate for this role or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS:

Individuals will be required to sit for the majority of the day and may be required to stand as
needed. May require ability to ambulate primarily on a level surface for periodic periods
throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or
other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee. Duties, responsibilities and
activities may change, or new ones may be assigned at any time with or without notice.

ESSENTIAL RESPONSIBILITIES

• Manage sponsor deliverables
• Communicate with sponsors including welcome email, know before you go, boothassignments, deliverables and onsite reminders
• Run various weekly calls with vendors
• Create and drive a workback schedule related to sponsorship deliverables
• Connect the dots on interdependencies between sponsorship and otherworkstreams
• Collaborate with the expo manager on expo rules and guidelines, plus working backon the floor plan together to ensure proper number of booths and meeting roomsare taken into consideration
• Manage the booth selection process
• Work with registration manager on appropriate allocation of sponsorship pass
• Create sponsorship signage plan and manage the review/approval process
• Confirm orders for staffing and lead retrieval devices
• Manage marketing promotion opportunities deliverables and orders
• Order furniture, signage, and services as outlined in custom contracts
• Create and host sponsor webinars and/or planning calls
• Build and manage the sponsor portal

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an “at will” relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender
(including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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