Staff Assistant/Coordinator

at  NJEDA

TECHNICAL SKILLS:

• N/A

SOFT SKILLS:

• Strong analytical, writing and proofreading skills and proficient use of proper grammar and punctuation.
• Ability to undertake research, draft documents, and summarize in an easily understandable format.
• Ability to prioritize workload, must be highly organized, detail-oriented, handle various tasks simultaneously and work independently within limited time constraints with little or no supervision.
• Ability to effectively interface with a broad range of audiences including senior management, , staff, government officials, and other external partners.
• Demonstrate ability to gain a thorough knowledge and understanding of NJEDA programs and services.
• Must be able to maintain confidentiality and deal effectively and diplomatically with external stakeholders and NJEDA staff.

EXPERIENCE:

• 2-5 years full-time employment or internship experience in working with public or elected officials’ offices, governmental offices, or state agencies preferred.
• Advanced degree or industry specific certification may be substituted for 1 year of experience

EDUCATION:

• Associate’s degree or equivalent experience; Bachelor’s degree preferred.

NOTE

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.
This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA.
NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.
NJ SAME Program
In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce.
The SAME program allows candidates, who identify as having a significant disability, to apply for non-competitive and unclassified positions through a fast track hiring process. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. For more information about the SAME program and the Fast Track Hiring program, please Click Here. If you have any questions, please email, or call the contact as indicated on the job vacancy announcement.
This posting open to eligible applicants regardless of SAME eligibility.
Equal Opportunity Employer

POSITION REQUIREMENTS

• Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.
• Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011, to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
• Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
• Must review the required NJ State Ethics Guidelines found on the state website.
• Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New Jersey does not provide sponsorship for citizenship to the United States.

DAILY TASKS AND RESPONSIBILITIES:

• Drafts and prepares briefing memos, talking points, PowerPoints, and other written materials for the CEO and members of the NJEDA’s Executive Committee for use with external parties.
• Supports the day-to-day operations of the Chief of Staff division, including but not limited to assisting with scheduling and logistics, drafting agendas, spearheading weekly reports for circulation to Executive Committee, tracking and drafting support letter requests, running point on travel approvals for all Authority staff, compiling the monthly Board Dashboard, and tracking priority projects within the division.