Staff Assistant to Managing Director

at  CALSIUS SOLUTIONS PTE LTD

ABOUT CALSIUS GROUP:

Calsius Group is a leading provider of custom security and control centre solutions and business risk intelligence. With our two specialized divisions—Calsius Solutions and Calsius Risk Consultancy—we deliver cutting-edge solutions to government agencies and international clients. Our mission is to empower businesses with strategic insights and state-of-the-art technology to navigate risk and security challenges.

QUALIFICATIONS:

• Bachelor’s degree in Business, Administration, or a related field.
• Strong research and analytical skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
• Ability to work independently and handle multiple tasks with attention to detail.
• A proactive, solution-oriented mindset with a passion for learning and growth.

ROLE OVERVIEW:

We are seeking a highly organized and proactive Staff Assistant to provide critical support to our Managing Director. In this role, you will play a pivotal role in contributing to the overall strategy, conducting research, and assisting with key tasks such as grant applications. This position offers the opportunity to be part of a fast-paced, innovative environment where you will help shape the future of Calsius Group.

KEY RESPONSIBILITIES:

• Strategic Support: Assist the Managing Director in the formulation and implementation of business strategies, with a focus on company growth and expansion.
• Research & Analysis: Conduct in-depth research on various topics relevant to business operations, market trends, and risk intelligence. Prepare comprehensive reports and presentations based on findings.
• Grant Application & Regulatory Compliance: Support the company’s growth initiatives by assisting with grant applications and ensuring compliance with relevant regulations.
• Administrative Support: Manage the Managing Director’s calendar, schedule meetings, and coordinate travel arrangements.
• Correspondence Management: Prioritize and manage the Managing Director’s email and other communications to ensure timely follow-ups and responses.
• Meeting Coordination: Attend meetings with the Managing Director, take notes, and ensure action items are executed.
• Document Management: Organize and maintain files and records, ensuring confidential information is handled securely.
• Cross-Department Collaboration: Liaise with other departments to ensure the Managing Director is informed about key developments and to facilitate cross-functional teamwork.
• Special Projects: Assist in other key initiatives and projects as assigned by the Managing Director.