Staff: Nursing Education Coordinator

at  Kansas Wesleyan University

EDUCATION:

Required: Bachelor’s degree or higher in office or business administration and/or management.
Preferred: None.
CERTIFICATIONS/LICENSES: None

EXPERIENCE:

Required: Experience of at least two years in an administrative office or in the role of an office manager.
Preferred: Experience of at least five years in a professional administrative office.

KNOWLEDGE, SKILLS, ABILITIES, AND ATTITUDES – KSAA’S:

• Proficiency with computer applications and office technology, primarily Microsoft Word, Excel, Adobe, and

medium proficiency on the internet. Interest in and ability to learn new technology.

• Demonstrated ability to organize projects, prioritize responsibilities and meet deadlines.
• Demonstrated problem solving and abstract thinking skills.
• Demonstrated ability to produce high quality work while working independently.
• Interest in researching data and information for reporting purposes.
• Excellent written and verbal communication skills, including proof reading and editing.
• Ability to maintain strict confidentiality.
• Flexibility and adaptability concerning changes in processes.
• Teachable, resourceful, and intuitive.
• Excellent customer service skills, including an approachable demeanor, discernment while communicating, and

attitude of a servant-leader.

UNIVERSITY REQUIREMENTS.

1. Unless exempt due to an employment contract signed by the President of Kansas Wesleyan University, all
   employees of Kansas Wesleyan are to be considered as an “at-will” employee.
2. All employees of Kansas Wesleyan University are considered “responsible employees” pertaining to Title IX
   regulations concerning both the prevention and reporting of sexual assault or harassment situations. As such,
   all employees must communicate with the Title IX Coordinator if they witness or hear about a sexual assault or
   harassment situation.
3. Kansas Wesleyan University is an equal opportunity employer and complies with EEOC and ADA employment
   requirements. It is and has been the policy of Kansas Wesleyan University to grant equal opportunity to all
   qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry,
   ethnicity, disability, sexual orientation, religion, or veteran status. To fulfill its mission as a United Methodist
   affiliated institution, preference in hiring shall be given to persons who can affirm the Institution’s mission.
4. All “offers of employment” are subject to a criminal background check prior to employment

POSITION’S ESSENTIAL DUTIES:

1. Performs general office management and clerical tasks including, but not limited to:
   a. Maintains inventory of office and kitchen supplies.
   b. Coordinates scheduling campus facilities for the department, including DNE special events, faculty, student
   and committee meetings.
   c. Maintains office equipment in coordination with the appropriate campus departments.
   d. Screens phone calls and handles questions or forwards to appropriate person.
   e. Processes invoices and reimbursements, and records departmental expenditures for internal budget
   management.
   f. Mentors work study students, if requested.
2. Provides administrative support for the Director.
   a. Schedules appointments for the Director.
   b. Interacts with departmental constituents on behalf of the director, when requested.
   c. Drafts letters, policies, reports and other documents for review and approval by the director.
3. Disseminates information to current nursing students, prospective nursing students, nursing faculty, alumni,
   Communities of Interest, and others as requested.
   a. Updates the department’s web pages, in coordination with the Marking and Communication Office.
4. Maintains extensive and diverse files for the department using traditional methods for paper documents as
   well as electronic storage methods.
   a. Create annual electronic files for syllabi and course materials.
   b. Creates and maintains various files for pre-nursing, current, and past nursing students, and graduates.
5. Compiles and organizes data and information for required nursing program accreditation, Kansas State Board
   of Nursing (KSBN) re-approval, and various related reports.
   a. Assist with the revision and updating of the nursing section of the academic catalog, the nursing student
   handbook, and the nursing faculty handbook, all of which are linked with the departmental policy and
   procedures manual.
   b. Manages the process for acquiring and updating clinical contracts.
   c. Compiles results of evaluation surveys.
6. Compiles and creates agendas and documents in preparation for monthly meetings of four nursing
   committees. Manages the process of taking minutes and evaluating actions.
   a. Takes minutes at nursing committee meetings.
   b. Finalizes the minutes according to process for accreditation purposes.
   c. Takes appropriate steps to facilitate follow-through of actions from the meetings.
   d. Ensures evaluation of actions are recorded in the minutes.
   e. Maintains electronic files containing minutes for easy retrieval of information.
7. Creates and maintains databases and spreadsheets for use in assessment, reports, recruitment, admission of
   students to the program, evaluation of student success, and various other purposes.
   a. Creates various lists, rosters, and informational documents each semester.
   b. Updates advisor/advisee list.
   c. Compiles DNE textbook lists and submits textbook information to e-campus each semester.
   d. Updates applicant worksheet in preparation for committee meeting.
   e. Manages the process of acquiring background information and health documentation for nursing students.
   f. Manages the survey process for collecting information from students and employers.
   g. Updates the student grade tracker.
   h. Sends and documents state licensure notifications for prospective students.

POSITION’S OTHER DUTIES:

• Assists faculty with clerical projects.
• Assists the Clinical Coordinator in scheduling clinical time slots for students in SRHC system.
• Assists students with admission paperwork and/or NCLEX application, if requested.
• Coordinates all planning and conducting department events such as bi-annual Nursing Advisory Council

meetings, student orientation and the pinning ceremony.

• Provides student support and communicates student concerns to the Director, nursing chaplain or appropriate

nursing faculty.

• Performs other appropriate and reasonably required duties as assigned by the position’s supervisor.

POSITION’S PERFORMANCE MEASURES AND STANDARDS: Actual performance standards (goals) will be set in
consultation between the position holder and their direct supervisor.