Staffing Coordinator

at  Queens University

Staffing Coordinator
About Queen’s University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
A Brief Overview
Continuing Teacher Education (CTE) at Queen’s Faculty of Education is a leader in the delivery of blended and online professional development courses for teachers. We are looking to hire a motivated individual who will use their skills and expertise to help us continue to create and deliver a high caliber learning experience for our learners. Continuing Teacher Education offers eight sessions per year, contracts over 400 instructors and serves over 10,000 candidates per year. We take a collaborative approach to everything we do as evidenced by our close work with the Queen’s School of English and Professional Studies. All members of our team may lend their assistance and expertise to this department as needed.
Reporting to the Manager of Operations, Continuing Teacher Education(CTE) , the Staffing Coordinator takes a leadership role in the administration of staffing processes for casual employees and independent contractors. This includes providing leadership and direction with the coordination of independent contractor hiring processes (renewals, new hires, and terminations), ensuring that all matters are followed through to completion in compliance with employment related legislation, university policy, and other regulating bodies in relation to the type of hire.
Committed to equity, diversity and inclusion, the Staffing Coordinator will provide sound advice to the department, tracking and managing different employee group files, creating and implementing appointment templates, guides, and tools, documenting procedures, and facilitating training sessions. The Staffing Coordinator will be a member of the department’s hiring committee for internal and external employees. The Staffing Coordinator is a key contact and liaison for departmental administrators as they engage in external contractor recruitment efforts and prepare external contracts. The incumbent must function with an exceptional level of professionalism, judgment, and attention to detail, when making decisions in a multifaceted environment.
The incumbent is responsible for advising on and taking an active role in the creation, development, implementation, and evaluation of programs and services related to leadership, inclusion, involvement, and community-engaged learning, as well as programs and opportunities to support student and staff learning and development in areas of critical thinking, self-awareness, engagement, and health and wellness.
This position acts as a resource for department-specific faculty agreements and liaises with external agencies, serving as a contact for questions, comments or concerns regarding these agreements. This position also coordinates the faculty appointment process, including initial appointments, reappointments, promotions, cross-appointments, and appointments for community preceptors. This position addresses faculty development needs and the oversees the complex scheduling of faculty orientation.
Job Description
What you will doCoordinates the faculty appointment process for initial appointments, reappointments, promotions, cross appointments and appointments for community preceptors; this includes contacting references, obtaining student feedback, and submitting complete applications.
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Addresses faculty development needs and the oversees the complex scheduling of faculty orientation.
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Oversees departmental locum recruitment, scheduling, orientation and tracking.
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Validates claim information relating to additional academic work and updates submissions based on the committee’s feedback.
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Performs administrative support, such as preparing confidential correspondence, scheduling meetings, travel accommodations, and faculty orientation tours.
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- Other duties as required in support of the department and/or unit.

Required Education

• Four-Year Bachelor Degree or equivalent.
• in education preferred.

Required Experience

• More than 3 years and up to and including 5 years of experience.
• Experience in contract management including one or a combination of drafting, negotiating, executing, and/or amending contracts is considered an asset.
• Experience working at a post-secondary education institution considered an asset.
• Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
• Provide consultation and advice on non-straightforward and/or complex issues.
• Interaction with others typically requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the needs of the intended audience.
• Build relationships, trust and credibility.
• Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
• Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
• Participate in project team meetings and develop individual project plans.
• Lead procedural or technological change within a unit.
• Identify new problems and seek information and input to fully understand the cause of problems.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Draw logical conclusions and provides opinions and recommendations.
• Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
• Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

Please refer the Job description for details