Stakeholder Engagement Coordinator

at  IBI Group

Company Description
Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Job Description
Role Overview:
As a Stakeholder Engagement Coordinator, you will play a crucial role in managing the tactical aspects of stakeholder engagement for our projects. The ideal candidate is a problem solver who excels in a fast-paced environment, possesses strong organizational skills, and is adept at managing multiple demands and timelines effectively.

Responsibilities:

• Prepare agendas and presentations for stakeholder meetings
• Manage meeting invitations and logistics for internal and external meetings and workshops
• Create concise meeting minutes
• Apply document control processes
• Manage core project documents, spreadsheets, and templates
• Maintain up-to-date stakeholder records and engagement activities
• Support reporting, evaluation, and analysis of stakeholder engagement interactions
• Collaborate with project team members
• Ensure effective communication of stakeholder responses and requests to technical teams
• Maintain an accurate audit trail of stakeholder interactions
• Monitor, analyze, and act on stakeholder feedback
• Track, coordinate, and manage project tasks to support clients and team leads

Qualifications

Qualifications:

• University Degree or equivalent project coordination experience
• PMP, IAP2, IABC certifications are advantageous
• 2+ years’ experience in communications, project coordination, or stakeholder engagement, ideally in a complex environment
• Previous involvement in community engagement initiatives or public consultations
• Experience managing client relationships
• Proficiency in Microsoft Office applications
• Proficiency in CRM and Document Management applications
• Previous experience in a consulting environment is preferred
• Knowledge of transit, transportation, architecture, or urban planning is advantageous
• Ability to work independently in a fast-paced, technical project environment
• Strong verbal and written communication skills
• Flexibility to work remotely and on-site at company and client offices

If you are a collaborative problem solver with a passion for stakeholder engagement and project coordination, we invite you to apply for the Stakeholder Engagement Coordinator position at XYZ Consultants. Join us in making a difference in infrastructure projects that shape our cities and communities.
Additional Information

• Prepare agendas and presentations for stakeholder meetings
• Manage meeting invitations and logistics for internal and external meetings and workshops
• Create concise meeting minutes
• Apply document control processes
• Manage core project documents, spreadsheets, and templates
• Maintain up-to-date stakeholder records and engagement activities
• Support reporting, evaluation, and analysis of stakeholder engagement interactions
• Collaborate with project team members
• Ensure effective communication of stakeholder responses and requests to technical teams
• Maintain an accurate audit trail of stakeholder interactions
• Monitor, analyze, and act on stakeholder feedback
• Track, coordinate, and manage project tasks to support clients and team lead