Strategic Meeting Planning Specialist

at  Medtronic

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

POSITION DESCRIPTION

We are seeking a Strategic Meeting Planning Specialist to join our team at Medtronic. In this role, you will be an individual contributor and a key player in executing meetings and events that contribute to our organization’s success. We are looking for candidates who possess strategic thinking, confidence, a global perspective, and a determination to go above and beyond.
Your primary responsibilities will involve working closely with various teams, including Marketing, Medical Education, and Corporate, to execute strategies that support and drive business results. You will thrive in our fast-paced and highly visible organization, where your ability to formulate and communicate a strategy, gain alignment from senior leaders, and lead its execution will be critical.

BASIC QUALIFICATIONS

• Previous Meeting Planning Experience
• College or University degree
• Excellent oral and written communication skills

PREFERRED QUALIFICATIONS

• Diploma in event planning, business, marketing, communications, or advertising
• Meeting planning or conventions experience in the medical device or healthcare industry
• CMP (Certified Meeting Planner)
• Vendor management experience
• Advanced Microsoft Office Suite experience and familiarity with other tools such as Cvent, Workfront, Concur, would be helpful
• French would be considered an asset

PHYSICAL JOB REQUIREMENTS

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above description is intended to describe the general content, identify the essential functions of, and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

PHYSICAL JOB REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

• In compliance with Medtronic policies and relevant regulations, plan and organize internal and external business-related meetings, symposiums, conferences, and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
• Address all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payments to vendors, and managing meeting expenses.
• Investigate, source, negotiate, and coordinate hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing all logistics of program functions, including but not limited to meeting space set-up, catering, arrangement of air and ground transportation.
• Select, book, and coordinate AV/Production and Auxiliary Technical Services (e.g., mobile applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
• Facilitate attendee experience through website & registration site design, event promotion and communication, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
• Generate, analyze, and communicate event-level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
• Provide on-site host & support to all guests, ensuring concierge-level hospitality and service during all events, which can include internal and external business-related meetings. Host responsibilities include receiving guests upon arrival, facilitation of executive host interactions, meeting transitions, and oversight of all logistics.
• Travel up to 25%
• Ability to work before and after traditional working hours (e.g., 8-5:00 PM) as well as some weekends to appropriately support events.
  If you are a dynamic and motivated individual with a passion for strategic meeting planning and a desire to make a significant impact, we invite you to apply for this exciting opportunity to join our team at Medtronic.