Student Affairs Manager

at  McGill University

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This permanent position is based in the Dean’s Office, Faculty of Engineering and will support the Office of Collaborative Studies, as well as the new Global Engineering program, a joint program with CentraleSupélec in France.
Position Summary:
Provide the integration of McGill’s values, standards, and goals with respect to student life and learning into University policies, operations and procedures. Ease students’ integration into University life, support students’ learning and guide them towards a rewarding student life experience by offering a broad range of services in a supportive environment. Provide student admissions and enrolment services for undergraduate, graduate, certificates and diploma programs. Participate in student recruitment fairs, student exchange programs, convocation and graduation activities. Oversee government reporting and compliance. Offer a variety of student services including career planning, campus life and engagement, scholarships and student aid, counselling and tutorial, health and mental health, international student services, immigration, services for students with disabilities, religious life, and other programs. Offer student affairs services including advising, student records, registration and exam and invigilation activities. Offer programs related to athletics and recreation.

Primary Responsibilities:

• Participate in the development and implementation of policies and administrative procedures supporting the strategic direction of the Office of Collaborative Studies, more specifically to support the new Global Engineering program, a joint program with CentraleSupélec in France
• Establish and foster an effective working relationship with CentraleSupélec by identifying needs and providing support in the delivery of services to students and in the organization of the program
• Provide expertise, advice, and support to the Global Engineering Program Director regarding academic issues and administrative processes
• Manage student affairs for the unit including Departmental Academic Committee meetings, e-calendar productions, admissions, graduation, awards, etc.
• Support the Program Director, Enrolment Services and CentraleSupélec in all areas of student affairs and related to admissions
• Build team and supervise clerical student affairs position (to be determined as per growth of the unit). Cooperate with the McGill Engineering Student Centre, interacting and developing the program further and providing functional supervision to the Student Affairs Administrator also supporting Global Engineering. Provide training, motivation, and encouragement for professional development, and oversee employees’ work. Provide advice and help to address issues in the unit.
• Organize and participate in information sessions related to recruitment and admissions
• Oversee the scheduling and logistics of events, and interviews, as required, develop procedures, and provide program information, answer questions, and solve problems as issues arise
• Assist in the preparation of status reports and statements. Compile statistics and data for inclusion in University, government, and funding agency reports
• Provide administrative support for the Faculty-wide courses (FACC), including the hiring of TAs, invigilators, and academic positions
• Organize steering relevant committee meetings; take minutes, and follow-up on business and action items arising from meetings
• Develop, track, manage, and report on financial resources. Make recommendations and handle all financial activities related to of the unit
• Assist in the accreditation process in the Faculty and provide support to accreditation visits
• Support other activities in the Office for Collaborative Studies (ELATE/teaching & learning, other academic programs), as required.

Other Qualifying Skills and/or Abilities

Seeking an enthusiastic and collaborative individual with student affairs experience at the university-level and possessing the following attributes:

• High level of interpersonal and communication skills, and the ability to establish and maintain positive and effective working relationships with both internal and external stakeholders
• Experience in motivating and managing teams with proven delegation skills
• Proven budget management experience
• Proven skills in developing administrative processes, as well as identifying and implementing process improvements
• Demonstrated problem-solving and organizational skills, ability to take initiative, think creatively and handle challenging situations with tact, diplomacy and resourcefulness
• Excellent time management skills with a proven ability to prioritize, work under pressure and meet deadlines in a rapidly changing environment
• Demonstrated ability to research, summarize and effectively present information verbally or in writing with strong attention to detail
• Meticulous in documenting follow-up actions regarding ongoing files
• Ability to work independently as well as collaboratively
• Ability to work in a PC environment using MS Office (Word, Excel, Power Point, Outlook and Teams). Minerva (SIS) and Workday (HRIS), an asset
• Knowledge of university administrative policies and experience working in a multidisciplinary setting is an asset
• Experience organizing events
• Bilingual in French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4. Knowledge of French is a requirement, notably for communication with CentraleSupélec

Minimum Education and Experience:
Bachelor’s Degree 3 Years Related Experience /
Annual Salary:
(MPEX Grade 04) $63,810.00 - $79,760.00 - $95,710.00
Job Profile:
MPEX-SAF2D - Student Affairs - Professional 2
Hours per Week:
33.75 (Full time)
Supervisor:
Academic Associate
Position End Date (If applicable):
Deadline to Apply:
2024-11-27
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca.

• Participate in the development and implementation of policies and administrative procedures supporting the strategic direction of the Office of Collaborative Studies, more specifically to support the new Global Engineering program, a joint program with CentraleSupélec in France
• Establish and foster an effective working relationship with CentraleSupélec by identifying needs and providing support in the delivery of services to students and in the organization of the program
• Provide expertise, advice, and support to the Global Engineering Program Director regarding academic issues and administrative processes
• Manage student affairs for the unit including Departmental Academic Committee meetings, e-calendar productions, admissions, graduation, awards, etc.
• Support the Program Director, Enrolment Services and CentraleSupélec in all areas of student affairs and related to admissions
• Build team and supervise clerical student affairs position (to be determined as per growth of the unit). Cooperate with the McGill Engineering Student Centre, interacting and developing the program further and providing functional supervision to the Student Affairs Administrator also supporting Global Engineering. Provide training, motivation, and encouragement for professional development, and oversee employees’ work. Provide advice and help to address issues in the unit.
• Organize and participate in information sessions related to recruitment and admissions
• Oversee the scheduling and logistics of events, and interviews, as required, develop procedures, and provide program information, answer questions, and solve problems as issues arise
• Assist in the preparation of status reports and statements. Compile statistics and data for inclusion in University, government, and funding agency reports
• Provide administrative support for the Faculty-wide courses (FACC), including the hiring of TAs, invigilators, and academic positions
• Organize steering relevant committee meetings; take minutes, and follow-up on business and action items arising from meetings
• Develop, track, manage, and report on financial resources. Make recommendations and handle all financial activities related to of the unit
• Assist in the accreditation process in the Faculty and provide support to accreditation visits
• Support other activities in the Office for Collaborative Studies (ELATE/teaching & learning, other academic programs), as required