Student Records Administrator

at  University of Alberta

Department Office of the Registrar - Undergraduate Records
Salary range $44,016.45 to $58,952.54
Hours per week 35
Grade 6
Posted date September 18, 2024
Closing date October 1, 2024
Position Type Full Time - Operating Funded

MINIMUM QUALIFICATIONS

• Post Secondary Diploma in Records Management or related field
• Minimum 2 years of related experience in a large organization, preferably post-secondary
• Equivalent combinations of education and experience may be considered

PREFERRED QUALIFICATIONS

• Experience with a student information system (PeopleSoft preferred)
• Strong communication skills
• Intermediate knowledge of Microsoft Office Suite and Google (i.e. Excel, Word)
• Previous scanning and metadata tagging experience preferred
• Demonstrated attention to detail and high levels of accuracy
  Please be advised that there is also a temporary (one-year plus a day) Student Records Administrator competition. We encourage you to apply to both to ensure you are considered for both opportunities.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight October 1, 2024, Edmonton, Alberta local time

• Performs first-point analysis of documents received in the office by mail/fax/FreshService/Jira/Dropbox/Student Success Centre
• Prepares student documents for scanning and digitizes the documents by adding metadata for the purpose of classification and filing
• Prints and mail transcripts (Undergraduate, Graduate, Continuing Education) having identified the correct components required for each official transcript
• Participates in quality assurance (QA) processes
• Responds to student queries directly through the ticketing application
• Completes 3rd party forms as required ensuring adherence to Freedom of Information and Protection of Privacy (FOIP) by ascertaining appropriate releases have been received and appropriately signed