Student Records and Registration Analyst (AAS-NE)

at  California State University Stanislaus

Job no: 543310
Department: Strat Plan,Enroll,Mgmt,Innovat
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Time Varies, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
-

POSITION SUMMARY

• (Classified as: Administrative Analyst/Specialist NE)
  Two full-time temporary position available on or after December 2, 2024 and ending on or before November 30, 2024 in Student Records. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.
  Under general supervision, the Administrative Analyst Specialist is responsible for the coordination and execution of a variety of administrative, technical, and analytical duties within Enrollment Services. The role includes managing day-to-day program administration, supporting data analysis and reporting, and troubleshooting system issues, all while promoting a positive and collaborative work environment. The incumbent will also act as a liaison, ensuring efficient communication and service delivery within the organization.

MINIMUM QUALIFICATIONS

• Education/Experience: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

PREFERRED QUALIFICATIONS

• 
  
  
  
• Bachelor’s degree in Business Administration, Public Administration, Management, Information Systems, or a related field.

• Minimum of 2 years of experience in administrative roles involving program coordination, project management, or office operations.
• Experience in data analysis, research, and validation.
• Experience working in an institution of higher education.
• Experience with database management and reporting tools.
• Familiarity with student information systems (e.g., PeopleSoft) is a plus.

KNOWLEDGE, SKILLS, ABILITIES

• 
  
  
  
• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

• Working knowledge of general practices, program, and/or administrative specialty.
• Basic knowledge of and ability to apply fundamental concepts.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

• Duties include but are not limited to:
• Perform of a variety of administrative, technical, and analytical duties of limited to moderate complexity and/or day-to-day administration of programs within Enrollment Services.
• Coordinate projects, prepare business process guides and collaborate with colleagues on multi-area initiatives.
• Handle multiple work priorities and assignments.
• Apply informed judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties. Standard procedures and practices are followed.
• Assess a wide range of administrative problems related to day-to-day work unit and program operations and apply appropriate solution(s). Typically, the work requires limited innovation, but some ingenuity may be used to meet new needs.
• Serve as liaison for the organizational unit and promote a positive, service-oriented, and collegial work environment.
• Support lead analyst with data validation, research, and analysis.
• Assist with data gathering, extraction for Chancellor’s Office (CO) reporting.
• Accurately and concisely communicate information/findings to supervisor and peers.
• Analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Attend appropriate meetings regarding reporting updates and requirements.
• Assist with registration preparation including system setup and testing, appointments, and troubleshooting system malfunctions.
• Provide assistance with academic student record anomalies, investigating problems, and making recommendation for solution.
• Other duties as assigned.