Student Services Assistant III

at  Indiana State University

BENEFITS ASSOCIATED WITH THIS POSITION

• Sick Leave: Accrues at a rate of 12 days per fiscal year with unlimited accumulation.
• Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
• Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
• Public Employees Retirement Fund (PERF): The employee share of three (3) percent is paid by ISU. The employer (ISU) share is actuarially determined annually by the State of Indiana. There is no cost to the employee. A minimum of ten (10) years of service is required for PERF vesting. PERF has several investment options from which to choose. Note: For individuals who are receiving PERF Retirement, contributions may not be made.
• TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
• Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
• Fee Waiver Program: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
• Vacation: Employee accrues 10-20 vacation days per year based upon years of service.
• Convenience Day: Employees have one per fiscal year to use.

Optional Benefits

• Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
• Voluntary Vision Plan: May enroll within the first 31 days of employment date.

JOB SUMMARY/BASIC FUNCTION

Under limited supervision, provides advanced and complex secretarial and clerical duties in support of the Student Services Program. Adheres to all applicable NCAA, Missouri Valley Conference and University rules and regulations at all times as it relates to the athletic programs and students.

REQUIRED RELEVANT EDUCATION & EXPERIENCE

Education: High School diploma or GED; Experience: 5-6 Years
OR
Education: Associate’s or Bachelor’s degree at time of hire with 2-3 years of experience. Will consider student assistants or graduate assistants who have worked in a business or college/university office.

QUALIFICATIONS & DISCLAIMER

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

SUPERVISORY RESPONSIBILITIES

Has authority or responsibility over staff employees, students, or graduate assistants on a regular basis but is not a direct supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Initiates, composes and accurately types correspondence and administrative documents according to established guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Copies, distributes and files appropriate letters, transcripts, memoranda, reports and other materials in an organized manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Establishes and maintains organized, accessible and current filing and record-keeping systems according to established procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Utilizes a variety of software applications in the development or design of documents and visual aids to meet the needs of the Student Services Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Enters data from forms, records and/or reports using BANNER software or onto appropriate website; codes information as appropriate.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Greets visitors and/or students and determines the nature of their business; provides appropriate information or refers to appropriate personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintains calendars and schedules appointments, meetings, and conferences; responsible for meeting facility and equipment, travel and/or lodging arrangements; assists with special event planning and execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Coordinates campus visits and assists with group tours as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Monitors use of and maintains supplies, equipment and/or facilities for assigned program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assists with recruiting and marketing activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Directs and supervises clerical interns and/or work study students assigned to the department.