Submissions Coordinator

at  ACCIONA

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 60,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Job Description
ACCIONA M&E is seeking a dedicated and detail-oriented Submissions Coordinator to join our South Melbourne team. This critical role directly impacts our proposals win rate by ensuring that our submissions are clear, compelling, and compliant with client requirements. If you have a passion for writing, excellent communication skills, and the ability to manage multiple projects, this role could be a great fit for you.

Key Responsibilities:

• Submission Management: Oversee the entire submission process, ensuring all proposals adhere to the prescribed system, including approval processes, compliance with client templates, and schedules.
• Team Collaboration: Work closely with a dynamic submissions team, regardless of location, to prioritize tasks and manage urgency. Conduct daily “health checks” to ensure alignment with the submission writing plan.
• Response Strategy: Lead the end-to-end submission and presentation response process, ensuring all expectations, actions, and timelines are met.
• Quality Assurance: Review, edit, and format submission drafts and final versions to ensure they are accurate, well-written, and persuasive.
• Key Win Themes: Develop and integrate key win themes throughout the submission, ensuring they are reflected in technical responses from engineers and other team members.
• Award Submissions: Prepare and submit award entries for project excellence, safety, sustainability, and other categories.
• Content Development: Interview employees to update their CVs, coordinate project completion forms, and create case studies on project performance.
• Lessons Learned: Participate in Lessons Learned meetings, sharing insights that can be applied to future submissions.
• Compliance: Adhere to and promote company policies, guidelines, and procedures, including health and safety regulations

Required Skills and Competencies

• A bachelor’s degree or equivalent, or a formal qualification in writing.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills, with the ability to work under pressure.

Experience:
Minimum of 2 years in a similar role, supporting tenders or submissions.
Why Join Us?
ACCIONA M&E offers a dynamic work environment where you can contribute to high-impact projects and develop your career in submissions coordination. We are committed to your professional growth and provide opportunities to learn and advance within the company.
If you’re ready to take on a role that directly influences our success, we encourage you to apply.
ACCIONA has been given the Top Employer 2022, 2023 & 2024 certification in Australia, which certifies the company’s commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand.
We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply

• Submission Management: Oversee the entire submission process, ensuring all proposals adhere to the prescribed system, including approval processes, compliance with client templates, and schedules.
• Team Collaboration: Work closely with a dynamic submissions team, regardless of location, to prioritize tasks and manage urgency. Conduct daily “health checks” to ensure alignment with the submission writing plan.
• Response Strategy: Lead the end-to-end submission and presentation response process, ensuring all expectations, actions, and timelines are met.
• Quality Assurance: Review, edit, and format submission drafts and final versions to ensure they are accurate, well-written, and persuasive.
• Key Win Themes: Develop and integrate key win themes throughout the submission, ensuring they are reflected in technical responses from engineers and other team members.
• Award Submissions: Prepare and submit award entries for project excellence, safety, sustainability, and other categories.
• Content Development: Interview employees to update their CVs, coordinate project completion forms, and create case studies on project performance.
• Lessons Learned: Participate in Lessons Learned meetings, sharing insights that can be applied to future submissions.
• Compliance: Adhere to and promote company policies, guidelines, and procedures, including health and safety regulation