Summer Secretary

at  Hope Mission

Job Title: Summer Secretary
Based at: Brightwood Ranch
Reports to: Program Manager
Hours of work: 4-month paid position - May-August
Salary: $15/hour, 40 hours/week + room & board*
Start Date: May 5th, 2025
Status: Contract Position ending August 22nd, 2025
Our Mission: Because of the life-changing Gospel of Jesus Christ, Hope Mission exists to serve the physical, emotional, and spiritual needs of those in search of help, healing, and hope.
Our Facility: We are located on 220 acres of rolling hills one hour west of Edmonton. We offer 6-day overnight camps for children and youth ages 6-17. Activities include archery, riflery, zipline, climbing wall, petting zoo, horsemanship, bike trails/pump track, laser tag, and wide games. All cabins have shower and bathroom facilities.
Job Summary: The Summer Secretary will support the Year-Round Secretary to ensure the day-to-day administration activities are developed and maintained in order that camp ministries and programs can continue to run as smoothly as possible. Key responsibilities will include overseeing camper registrations and all daily admin for Brightwood Ranch.

MINIMUM QUALIFICATIONS AND SKILLS:

• Ministry Experience: Relevant experience in ministry involving administration, children, youth, and outreach. Understanding of various challenges of those “at risk” and able to handle relevant reports.
• Administrative Experience: Training or experience managing business and fiscal affairs. Experience with Office programs (Word, Excel, PowerPoint, Media).
• Self-Starter, Team Player, Multi-Tasking, Flexible: Able to manage competing priorities and multiple activities, events, and situations. Works well under pressure and requires minimal supervision.
• Education: Completion of high school. Business Administration or Ministry degree would be an asset.

OTHER REQUIREMENTS:

• Being a Christian organization, we require our employees to be in agreement and sign the Hope Mission statement of Faith (https://hopemission.com/our-values/).
• Must be legally entitled to work in Canada on a full-time basis.
• Able to provide Criminal Record Check and Vulnerable Sector Search.
• A letter of reference from a ministry or church is an asset.
• Adherence to Hope Mission’s policies and procedures.

• Administrative Support: Assist the Brightwood Ranch Year-Round Secretary in administration (petty cash, purchase orders, capital expenditures, invoices, donations, etc.). Ensure the daily operations of the office are managed in accordance with Hope Mission policies and procedures.
• Reception: Answer the phones and manage the front desk with a warm and friendly presence while providing accurate information to inquiries. Coordinate internal and external resource referral information to the public. Be ready and willing to lend a listening ear and direct people to appropriate services.
• Camp Registration: Create weekly lists for staff on registration days, answer parent email/phone questions about registration, create camper spreadsheets, and navigate the various portals used for registration.
• Logistics: Maintain an inventory of supplies and coordinate orders as needed.
• Timekeeping: Assist with compiling and submission of monthly timesheets to payroll.
• Information Management: Assist with sending paperwork to Human Resources.
• Database: Upkeep and maintain records for clients and staff members. Retrieve client or staff information when needed. Coordinate camper registrations.
• Support Camp Program: Support the ministry team as they run camp program to children and families as needed.
• Perform other relevant duties as assigned by the Year-Round Secretary.