Superannuation Officer (Grade V) - Specified Purpose

at  Peamount Healthcare

JOB SPECIFICATION AND TERMS & CONDITIONS

Job Title & Grade
Superannuation Officer (Grade V) - Specified Purpose
Campaign Reference
RQ919
Closing Date
Tuesday 10th September 2024
Proposed Interview Date
To be confirmed
Taking Up Appointment
To be confirmed
Location of Post
Peamount Healthcare, Newcastle, Co. Dublin

ELIGIBILITY CRITERIA QUALIFICATIONS & EXPERIENCE

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office.

SKILLS, COMPETENCIES AND KNOWLEDGE

2 years previous experience in superannuation or payroll;
Knowledge of public sector pension schemes.
Third level qualification in business or relevant field.
Principal Duties & Responsibilities
Provide expert advice, support, guidance and updates to current and retired staff on the Voluntary Hospitals Superannuation Scheme and the Single Public Service Pension Scheme and new circulars / developments of relevance to its provisions.
Manage starters and leavers by assigning starters to correct scheme and verifying previous service and issue documentation for leavers to include verification of service, unpaid leave, sick leave and total paid into pension.
Develop, maintain and update a suite of Standard Operating Procedures, which will assist in the efficient and effective delivery of Superannuation Services.
Proactively implement all circulars received from the Pensions Policy Unit, Dept. of Health & Children, and the Pensions Management VHSS, HR Shared Services, HSE, in relation to the Voluntary Hospitals Superannuation Schemes and the Ex - Gratia Scheme. Implement circulars and updates from the Department of Public Expenditure and Reform in relation to the Single Public Service Pension Scheme.
Regularly audit the activities of the superannuation function and initiate changes and improvements designed to strengthen controls and systems.
VHSS/SPSPS members - Organise net refunds, to eligible staff and liaise as appropriate with the Finance Department/Payroll Section.
Complete the Hospital’s Superannuation annual/quarterly return for submission to the HSE/DPER for members of all schemes, and any other return that is required.
VHSS/SPSPS members - Ensure that declaration forms are completed by all pensioners on an annual basis in accordance with Hospital requirements.
Oversee the preparation of estimates relating to superannuation benefits and provide analysis and advice as appropriate.

Issue Annual Benefit Statements to all SPSPS employees outlining referable amounts and contributions.

• Prepare and submit pension benefit applications, including Retirement on Age Grounds, Retirement on grounds of Permanent Infirmity, Temporary Rehabilitation Remuneration and preserved benefits.

  Complete the ‘Verification of Service’ forms ensuring that they are completed for all members past and present and maintain records of same.
  Ensure that all duties are conducted in a professional and confidential manner.
  Liaise with relevant organisations and legal representatives on matters relating to superannuation issues.
  Collate monthly reports for HSE regarding absenteeism, census figures and input any other data required to improve HR/Finance metrics.
  Reconcile and maintain Pension Systems calculation and master data to ensure accuracy of Employee Pensions and report.
  Completion of VHSS best three in ten forms and notional service forms.

VALIDATION OF QUALIFICATIONS & EXPERIENCE

Any credit given to a candidate at interview, in respect of claims to qualifications, training and experience is provisional and is subject to verification. The recommendation of the interview board is liable to revision if the claimed qualification, training or experience is not proven.
References
Peamount Healthcare will seek up to two written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees.

EDUCATION AND TRAINING

Participate in mandatory training programmes.
Pursue continuous professional development in order to develop professional knowledge and keep updated with current and legislation.

SAFETY RESPONSIBILITIES

It is the responsibility of all staff to:
Participate and cooperate with legislative and regulatory requirements with regard to Quality, Risk and Safety.
Participate and cooperate with external agencies on safety initiatives as required.
Participate and cooperate with internal and external evaluations of hospital structures, services and processes as required, including but not limited to:
O National Standards for Safer Better Healthcare.
O National Standards for the Prevention and Control of Healthcare Associated Infections.
O HSE Standards and Recommended Practices for Healthcare Records Management
O Safety audits and other audits specified by the HSE or other regulatory authorities.
To initiate, support and implement quality improvement initiatives in their area which are in keeping with the hospital’s continuous quality improvement programme.
It is the responsibility of all managers to ensure compliance with regulatory requirements for Quality, Safety and Risk within their area/department.