Supervisor, Systems and Admin

at  MACAULAY CENTRES FOR CHILDREN

POSITION SUMMARY

This position leads the implementation and coordination of a range of high priority administration-related projects and roles in order to further the agency’s administrative functions, goals and mission.

QUALIFICATIONS

• University degree, College diploma/certificate, or an equivalent combination of education/experience in business and or office administration
• Minimum 3 years of relevant experience
• Project management professional certification (in progress or completed)
• Strong Communication skills (written and verbal)
• Strong organizational capabilities to manage multiple projects with the ability to multi-task and prioritize effectively.
• Proven ability to develop, organize and maintain data management systems.
• High degree of initiative and problem solving with keen attention to details.
• Demonstrated ability to build and maintain effective work partnerships
• Highly motivated to continually strive for excellent results including on-going improvements to work processes.
• Able to work independently and within a team environment.
• Acceptable Vulnerable Sector Police Reference Check.
  SALARY: Supervisor, Systems and Admin Salary Scale (starting at $ 43.32/hour- $78,841- $92,645 per annum) with Competitive Benefits Package (health & dental) and paid time off entitlements (starting at 20 vacation days & 5 float days)

• Coordinate the development and implementation of administrative projects; especially those that involve multiple stakeholders or departments. This includes facilitating the definition of project objectives and scope; developing work plans; monitoring adherence to project schedules; tracking progress; and resolving issues as they arise.
• Assist in the documentation of processes and procedures for new initiatives.
• Support the development, implementation and continuous improvement of processes, systems and tools.
• Assist in developing, researching and monitoring project plans and new initiatives.
• Research industry trends and learning innovations to promote efficient operations.
• Perform other duties and assist with special projects as may be assigned from time to time.
• Coordinate general office administration and Agency Administrative Assistant positions. Foster an environment of teamwork, quality outcomes, and continuous quality improvement within and across the administration staff team.
• Assist with the coordination and implementation of range of administrative services and activities to achieve optimal and consistent administrative practices throughout the Agency.
• Assist with the implementation of new projects and strategies that supports desired outcome for the administration team.
• Liaise with the building manager regarding building maintenance.
• Schedule and implement preventive maintenance procedures for the building and building equipment as needed.
• Attend agency staff meetings and training, team meetings and special events
• Maintain optimal performance at work
• Work in compliance with all applicable regulations and laws
• Comply with all Macaulay policies, practices and quality standards
• Work to further Macaulay`s mission, vision, values and strategic directions
• Perform other tasks as delegated or assigned.