Supply Chain Coordinator

at  Westfalia Fruit

COME AND JOIN THE LEADING #AVOEXPERTS

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.
With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

REQUIREMENTS

• Experience in procurement administration or supply chain support, including handling purchase orders and supplier invoices.
• Proficient in ERP systems, with the ability to manage purchase and sales orders, price reviews, and supplier documentation.
• Strong attention to detail to ensure accuracy in processing invoices, reviewing purchase orders, and updating prices.
• Ability to manage multiple administrative tasks and communicate effectively with internal and external stakeholders.
• Familiarity with procurement within the fresh produce or food industry.
• Experience working with transport providers and handling quality claims.
• Basic understanding of import/export processes and tax-related documentation

• Prepare and calculate advance payments in line with agreed documents and forward them to the accounting department for processing.
• Update consignment prices in the ERP system according to the weekly reports.
• Request and manage required documentation for the spot market purchases ( GGNs, certifications, and laboratory analysis) and share them with internal teams for their review.
• Assist in processing spot market sales orders in the ERP system.
• Control outtake reports and CMR, ensuring the correct tax type and delivery note are entered.
• Review and process invoices from transport and service provider.
• Send quality reports to overseas suppliers upon the container’s arrival.
• Adjust purchasing positions based on liquidations and account sales results.
• Process import invoices once missing documents (e.g., credit or debit notes) are received.