Supply Chain Operation Coordinator

at  Save the Children

TITLE : Supply Chain Operation Coordinator
TEAM/PROGRAMME: Partnership, Strategic and Program Operations
LOCATION: Jakarta
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

QUALIFICATIONS AND SKILLS EXPERIENCE:

• Minimum diploma degree or University level.
• Logistic management 5 years of experience working with INGO environment within procurement and logistic supply chains national or International.
• Ability to plan and organize a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts
• Familiar with procurement for item of laboratory and medical / biologic.
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Demonstrated credibility with colleagues and stakeholders at all levels of an organization
• Excellent interpersonal, communication and presentation skills.
• Management skills, including the ability to supervise and motivate the team with strong personal value systems
• Analytical, decision making and planning skills and the ability to handle multiple priorities
• Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff
• Excellent general administration work

In addition, the post holder will also have the following accountabilities:

• Prepare budget forecast for the next month’s cash projection for the supply chain unit and submit it to finance on a monthly basis as requested.
• Collaboration with other Supply Chain Coordinators to keep procurement procedures followed and update other logistics key elements.
• Assist the Supply Chain Manager in managing the supply chain function within the area of responsibility

ROLE PURPOSE:

Yayasan Save the Children Indonesia is changing for the better one. We’ve begun to build a national organization that aims to be a strong, local, and self-sustaining voice for children in Indonesia. The supply Chain as a key part of the organization has an important role in realizing the Yayasan Save the Children Indonesia project implementation through a supply chain working role to support each project site in Indonesia.
The Supply Chain Operation Coordinator is to offer leadership and management support to the supply chain and admin staff in Indonesia National Officer. The post holder will ensure compliance with the organization’s policies and procedures in both emergency and development programming contexts, implement supply chain requirements and offer training for both supply chain and non-supply chain staff. Play an important role in Key Performance Indicators (KPI) to assist the Supply Chain Manager in realizing a procurement plan implemented in a timely manner and in line with core procurement guidelines and organization policies.

In addition, the post holder will also have the following accountabilities:

• Prepare budget forecast for the next month’s cash projection for the supply chain unit and submit it to finance on a monthly basis as requested.
• Collaboration with other Supply Chain Coordinators to keep procurement procedures followed and update other logistics key elements.
• Assist the Supply Chain Manager in managing the supply chain function within the area of responsibility.

KEY AREAS OF ACCOUNTABILITY:

The post holder should have a wide and comprehensive view of supply chain and logistics in managing the function within the field office under guidance by the Supply Chain Manager and ensuring the supply chain is working in line with the organization’s core value and procurement procedure and Save the Children procurement policies. Together with the Supply Chain Manager, be responsible for keeping up the Supply Chain’s Key Performance Indicator (KPI) as well as asset management.
Provide feedback on the importance of cross-cutting issues to the Yayasan Save the Children Indonesia.
Ensure field office supply chain operations comply with quality standard framework and standard operating modules.