Switchboard Office Assistant

at  HM

Job Description
As a Switchboard Office Assistant you will be responsible for arrangements of business travel and meetings. You will be responsible also for tasks in connection to administration and office management.

COMPANY DESCRIPTION

H&M is a fashion brand that offers the latest styles and inspiration, from fashion pieces and unique designer collaborations to affordable wardrobe essentials. Our business idea is fashion & quality at the best price in a sustainable way. Learn more about H&M here

• Assist all local travelers (outgoing/incoming) with international business travel according to Travel routine: it includes hotel bookings, local transportation, local and international flight tickets booking, reconfirmation of tickets, issuing invitation letters, etc.
• Book accommodation, train/flight tickets and taxi transfers in connection to Openings/Rebuilding of H&M stores across Romania.
• Invoice management - cost settlement by department for travel bookings and office orders.
• Update colleagues about new office routines and create relevant information flow about changes.
• Liaise with service providers and Business Tech Department in case something is not working properly (including feedbacks).
• Operate telephone lines/mailbox and manage meetings setup.
• Arrange events for colleagues in the office, i.e. monthly meetings, holiday events, Team Days.
• Stock management of office supplies and ensure documentation workflow – couriers, mail post.
  Qualifications
  To be successful in the role as Switchboard Office Assistant just like everyone at H&M, we believe you are #PositivelyCharged, social, open, communicative and ambitious team player full of drive and optimism.