TA FT Human Resources Intern

at  Manitoba Liquor and Lotteries

All Manitoba Liquor & Lotteries employees may apply. Manitoba Liquor and Lotteries is committed to Diversity, Equity and Inclusion. We strive to hire a workforce that reflects the community we serve. Employment equity will be considered therefore applicants who identify as women, Indigenous people, members of racialized groups, and persons with a disability are encouraged to apply.

PRIMARY QUALIFICATIONS

• Completion of a Grade 12 High School diploma.
• Current enrollment in, or recent completion of, a diploma/certificate program in Human Resource Management.
• Experience and proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• A minimum of two years’ experience in an administrative support role – recording, compiling and reviewing statistical data and entering data containing a variety of detailed and highly confidential information.
• Working knowledge of HRIS systems, COGNOS, Workers Compensation Board database and time and attendance systems is an asset.
• Ability to apply time management skills, being able to organize heavy workloads and multiple supervisors.
• Excellent written and verbal communication skills.
• Must maintain the strictest confidence in dealing with highly sensitive employee and applicant information.
• Knowledge of Manitoba Liquor & Lotteries collective agreements, benefit plan provisions, safety and health/workers compensation board legislation for reporting, submissions and follow up and policies & procedures is an asset.

SECONDARY QUALIFICATIONS

• Bilingual (French/English) language skills.

JOB PURPOSE

Reporting to the Manager, Organizational Development, the Human Resources Intern is responsible for providing a diverse range of administrative functions and providing support to the Human Resources departments. The incumbent will act in a highly confidential manner as it pertains to sensitive employee and applicant information.

JOB RESPONSIBILITIES

• Audit, monitor or verify eligibility of internal programming requirements.
• Provide required documents/forms for processing and distribute as required.
• Collect, utilize and enter information into databases or spreadsheets.
• May compile data, statistics and other information and prepare summary reports.
• Produce graphs from statistical tables/spreadsheets for various reports.
• Assist Consultants with trend identification based on graphical reports.
• Coordinate, process and monitor clearances or eligibility lists.
• Create and maintain required documents and files.
• Assist with program documentation, development, review and revision.
• Assist with scanning documents
• Maintain filing systems, including confidential Human Resources business documentation and employee records.
• Liaise with Records Management staff to perform department records transfer as needed and ensure compliance with the Records Management policy and associated procedures.
• Assist with identifying and preparing obsolete records for archiving.
• Monitor and maintain HR Mailbox and route to appropriate department contact. Retrieve and distribute faxes and mail.
• Update iNet (i.e. job postings, Safety and Health Resources, Workplace Safety and Health Committee Minutes) and/or update communications through the Communications Department.
• Assist with communication, including mailing and distribution of documents.
• Assist/attend related events (i.e. career fair, North American Occupational Safety and Health Week).
• Process internal and external invoices.
• Ensure P-card maintenance and monthly reconciliation.
• Respond to general employee and public inquiries.
• Schedule and organize meetings. Attend meetings, take minutes and distribute minutes.
• Register employees for training, as required.
• Administer testing/assessments and ensure files are updated.
• Order and maintain inventories (i.e. first aid kits, defibrillators, office supplies)
• Initiate and track work orders.
• Prepare presentation materials/resources (e.g., PowerPoint slides), as required.
• Liaise with internal departments and external carriers, vendors, LGCA, WCB, etc. on programming activities or requirements.
• Perform other related duties as required.