Talent Acquisition Onboarding Assistant

at  MarBorg Industries

WE SET OUR PAY BASED ON KNOWLEDGE, EXPERIENCE, CERTIFICATION, AND LOCATION. OUR RICH COMPETITIVE BENEFITS PACKAGE AND THE REWARDING WORK WE DO FOR THE ENVIRONMENT MAKE MARBORG A GREAT WORKPLACE!

POSITION SUMMARY: Talent Acquisition Onboarding Assistant will primarily be responsible for administrating the recruitment and onboarding tasks and applying basic HR principles and concepts. Works with Talent Acquisition Recruiter and HR Team on all personnel matters—partners with HR team members to support projects.
A TYPICAL DAY: The ideal Talent Acquisition Onboarding Assistant will play a crucial role in administrative tasks, candidate communication, and maintaining accurate records to contribute to the success of our talent acquisition initiatives. This is not just a job; this is a dedicated team devoted to attracting, hiring, motivating and retaining our employees. An important part of this role is ensuring that the HR department stays organized, facilitates smooth communication, and promptly resolves employee requests and questions. We believe in making a difference every hour, every day. Our positive energy and time are invested in a cleaner future for our county, the next generation, and a greener environment.

DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Assisting in recruiting talent for the company.
• Answer and respond to phone calls and emails from applicants.
• Prepare new hire packets.
• Order supplies and EDD Pamphlets for new hire packets.
• Processes all new hire forms and conducts any necessary follow-up for any missing information or missing forms.
• Organize and attend job fairs and recruitment events to build a strong candidate pipeline.
• Maintain records of all materials used for recruitment, including interview notes and related paperwork.
• Posts job openings through online channels, such as Instagram, LinkedIn, Chamber, and other professional networks.
• Utilize ADP Recruitment templates to respond to candidates that we are not moving forward with.
• Responds to inquiries regarding the Onboarding platform to ensure individuals can complete tasks on time.
• Reviews all I-9 forms completed to ensure forms are fully and accurately completed.
• Review all onboarding tasks and documents, compare/audit the information, and reconcile any discrepancies.
• Maintains active and terminated personnel files and all other HR-related documents, ensuring they can be easily retrieved.
• Follow up with the Department Manager to ensure the departmental checklist is complete.
• Provides backup support for recruiting, onboarding, entering, and maintaining personnel data in the HRIS system (ADP).
• Provides backup support by responding to the department email account and responding to inquiries from management and employees.
• Prepare audit reports and review new hire and safety recordkeeping data entries to ensure information is accurately captured in HRIS – ADP WFN.
• Send exit questionnaires and conduct exit interviews for terminations.
• Assist with processing of termination checklist.
• Follow-up on 90-day Performance and Onboarding Assessments.
• Performs customer service functions by answering employee questions and processing requests such as employee benefits, programs, enrollments, ADP Employee Self Service and education.
• Compiling, uploading, and maintaining paper, digital, and electronic employee records.
• Assists with training logistics and recordkeeping.
• Continuously learn the latest strategies to enhance our candidate experience, from the initial job posting to the final decision.
• Any other duties needed to help drive our vision, fulfill our Mission, and abide by our organization’s values.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE:

• Must be able to speak, read and write Spanish fluently.
• At least two (2) years of previous experience in Human Resources, Recruiting, Training, or a related field a plus.
• Previous experience in direct labor environment a plus. Proficiency with Microsoft Office.
• Experience with HRIS systems, particularly ADP, is strongly desired. Knowledge of applicant tracking systems.
• Excellent communication skills.
• Strong attention to detail.
• Impeccable attendance.
• Follows process guidelines.
• Exceptional time management skills.
• Self-motivated and driven.
• Strong organizational skills with the ability to prioritize tasks.
• Must have considerable technical knowledge of the principles and practices of Human Resources and its major functions. General Knowledge of employment laws and best practices.
• Handle stressful, urgent, diverse situations calmly and reasonably. Strong sense of urgency to accomplish tasks.
• Courteous, professional demeanor with a demonstrated desire to be helpful.
• Ability to maintain the integrity and confidentiality of human resource files and records.
• Ability to apply common sense understanding and good judgment.

EDUCATION:

High school diploma.
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

LANGUAGE SKILLS:

The position requires excellent verbal and written English communication skills including the ability to read, comprehend, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Must be able to speak, read and write Spanish fluently.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

• Assisting in recruiting talent for the company.
• Answer and respond to phone calls and emails from applicants.
• Prepare new hire packets.
• Order supplies and EDD Pamphlets for new hire packets.
• Processes all new hire forms and conducts any necessary follow-up for any missing information or missing forms.
• Organize and attend job fairs and recruitment events to build a strong candidate pipeline.
• Maintain records of all materials used for recruitment, including interview notes and related paperwork.
• Posts job openings through online channels, such as Instagram, LinkedIn, Chamber, and other professional networks.
• Utilize ADP Recruitment templates to respond to candidates that we are not moving forward with.
• Responds to inquiries regarding the Onboarding platform to ensure individuals can complete tasks on time.
• Reviews all I-9 forms completed to ensure forms are fully and accurately completed.
• Review all onboarding tasks and documents, compare/audit the information, and reconcile any discrepancies.
• Maintains active and terminated personnel files and all other HR-related documents, ensuring they can be easily retrieved.
• Follow up with the Department Manager to ensure the departmental checklist is complete.
• Provides backup support for recruiting, onboarding, entering, and maintaining personnel data in the HRIS system (ADP).
• Provides backup support by responding to the department email account and responding to inquiries from management and employees.
• Prepare audit reports and review new hire and safety recordkeeping data entries to ensure information is accurately captured in HRIS – ADP WFN.
• Send exit questionnaires and conduct exit interviews for terminations.
• Assist with processing of termination checklist.
• Follow-up on 90-day Performance and Onboarding Assessments.
• Performs customer service functions by answering employee questions and processing requests such as employee benefits, programs, enrollments, ADP Employee Self Service and education.
• Compiling, uploading, and maintaining paper, digital, and electronic employee records.
• Assists with training logistics and recordkeeping.
• Continuously learn the latest strategies to enhance our candidate experience, from the initial job posting to the final decision.
• Any other duties needed to help drive our vision, fulfill our Mission, and abide by our organization’s values