Talent Assistant

at  YMU Group

Global Entertainment
|
Role: Talent Assistant
Division: Global Entertainment
Reports to: Talent Director, Global Entertainment
Based: Central London
Group Overview: An elite global management agency which provides a portfolio of services to a wide range of clients consisting of leaders in Entertainment, Music, Literary and Sport.

• Running logistics on the day-to-day diaries for high profile clients and YMU Director
• Assisting on brand partnerships/corporate events, formulating question proof briefs for clients that are easy to follow, guiding the client through the content creation process. Ensuring both client and agency have all requirements shared clearly and in a timely manner.
• Take notes during meetings to be circulated that are clear and concise which can be understood by those not in attendance
• Using our client facing systems, ensure clients have easy access to all the documentation that they require – contracts, payment settlements etc.
• Ensuring client biographies and stats are up to date on the YMU website and their media cards monthly
• Dealing with any other ad hoc duties that might be required – for example arranging times and meeting rooms for internal/external meetings
• Basic day-to-day running of the team’s client facing responsibilities including: organising client gifts, arranging receipt of fan mail/PR packages, charity requests and responding to personal invitations
• Compiling material for showreels and working with wider team to compose them
• Tracking partnerships, broadcast commitments, and other paid for activity in our internal forecasting system, AirTable and ensuring this is accurately inputted into by the wider business
• Raising invoices using our internal system, Paprika
• Occasional attendance at events/shoots with client
• Liaising on the phone and over email with agencies and other partners on client logistics to pre-empt their potential questions/concerns i.e. does the client only use autocue, what is their tech rider for DJ set up if performing, do they have a preferred car company they only use etc.