Team Administrator

at  Midlands Partnership University NHS Foundation Trust

RECONNECT is a care after custody service that seeks to improve the continuity of care of people leaving prison or an immigration removal centre (IRC) with an identified health need. This involves working with them before they leave to support their transition to community-based services, thereby safeguarding health gains made whilst in prison or an IRC.
RECONNECT services aim to improve the wellbeing of people leaving prison or an IRC, reduce inequalities and address health-related drivers of offending behaviours. Whilst not a clinical service, RECONNECT offers liaison, advocacy, signposting, and support to facilitate engagement with community-based health and support services.

PROCESS PATIENT REFERRALS:

• Open referrals on RIO
• Upload the referrals onto RIO
• Log on the database
• Inform the practitioner / Navigator for that prison
• Upkeep of the database so training to completed on excel
• Take and direct phone calls
• Minute meetings, both clinical and Directorate level
• E-Procurement
  By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
  Supporting your career development and progression
  Excellent NHS Pension scheme
  Generous maternity, paternity and adoption leave
  Options for flexible working
  Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
  Extensive Health and Wellbeing support and resources
  If you work in our community teams, we pay for your time travelling between patients
  Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
  Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
  Salary sacrifice bikes up to £2k
  Free car parking at all trust sites
  Free flu vaccinations every year
  Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
  And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
  Please note, we may be required to close this vacancy early if we receive a high volume of applications
  For Full Job Description and Person Specification please refer to the attached documents
• Be Provide comprehensive administrative support to the Health and Justice Service
• Collate statistical information and support performance monitoring.
• Take minutes of local team as well as Directorate meetings and monitor actions.
• Provide confidential and efficient word processing service, including the preparation of reports and letters.
• Provide support around E-Procurement ie office supplies, clinical supplies, raising purchase orders and receipting goods.
• To demonstrate the Trust’s values in everything you do in the work environment.
• Open, sort and distribute incoming post, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction.
• To accurately maintain and keep secure patient health and staff records/systems in line with policy and standard operating procedure, to ensure data quality, confidentiality and compliance with the current Data Protection Law.
• To plan and organise appointments, meetings, clinics, rosters, diaries, and activities to ensure that standards of service appropriate to the area of work are met.
• Undertake general office duties as required including filing, photocopying, scanning and maintaining stock levels.
• Logging calls with the Trust’s Serviced Desk for IT issues, building repairs, works etc.
• Prioritise and manage own workload to meet the needs and requirements of the service demands.
• Provide cover for other administrative staff within the service as required.
• Follow policies relevant to own role.
• Is guided by Standard Operating Procedures, good practice and established precedents.
• Indirect exposure to distressing or emotional circumstances

Please refer the Job description for details